Executive Assistant, R&D

Job description

We are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support. You'll Get To... Executive and Administrative Support • Provide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversight • Coordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiency • Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests • Prepare meeting agendas and materials, take notes, and ensure timely follow-up on action items • Complete expense reports and reconcile transactions in a timely manner • Draft, edit, and format communications, presentations, and reports for internal and external audiences • Maintain and update team mailing lists, rosters, and shared documentation Operational and Project Support • Support operational efficiency by streamlining workflows and improving support processes • Manage recurring reporting and presentation submissions in partnership with team members • Partner across departments to coordinate initiatives and ensure alignment with business priorities • Handle multiple high-priority tasks independently and exercise good judgment when priorities shift Event and Culture Coordination • Plan and coordinate team meetings, offsites, all hands, and milestone celebrations • Partner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordination • Manage discretionary funds for team recognition, birthdays, and anniversaries • Promote a positive team culture by supporting engagement activities and internal communications Skills & Attributes : • Strong organizational skills with the ability to manage multiple priorities • Excellent attention to detail, accuracy, and follow-through • Ability to operate independently and make decisions in fast-paced, ambiguous environments • Discretion and sound judgment in handling confidential information • Clear and confident communication skills across levels and functions • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive) Who We're Looking For • 4 - 6+ years of experience as an Executive Assistant or Administrative professional supporting VP-level and above • Experience providing high-level administrative support with autonomy and accountability • Proven ability to anticipate needs and proactively improve administrative systems and processes • High school diploma required; Associate’s or Bachelor’s degree preferred Benefits & Perks • A choice between medical plans with an option for 100% covered premiums including medical, dental, and vision • Supplemental Life and Disability Insurance plans • Fertility and adoption benefits • Headspace mindfulness app subscription • Global Employee Assistance Program • Retirement benefits with employer match • Flexible paid time off • 20 weeks for parental leave and up to 12 weeks to care for an ill family member • Pretax commuter benefit • Education reimbursement • Employee donation match to community organizations • 8 Global Employee Resource Groups (ERGs) • Dog-friendly workplace • Free lunch and snacks • Private rooftop • Hack week twice per year Cash Compensation Range: $79,500 - $120,000 USD The base salary for this position will vary based on job-related criteria including relevant skills, experience, and location, among othe