Executive Assistant, Office of the CFO

Job description

GitLab is the intelligent orchestration platform for DevSecOps. GitLab enables organizations to increase developer productivity, improve operational efficiency, reduce security and compliance risk, and accelerate digital transformation. More than 50 million registered users and more than 50% of the Fortune 100* trust GitLab to ship better, more secure software faster. The same principles built into our products are reflected in how our team works: we embrace AI as a core productivity multiplier, with all team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. GitLab is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and continuous knowledge exchange, enabling our team members to reach their full potential while collaborating with industry leaders to solve complex problems. Co-create the future with us as we build technology that transforms how the world develops software. * Fortune 500® is a registered trademark of Fortune Media IP Limited, used under license. Claim based on GitLab data. Fortune 100 refers to the top 20% ranked companies in the 2025 Fortune 500 list, published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of GitLab. An overview of this role As an Executive Assistant in the Office of the Chief Financial Officer (CFO), you’ll support multiple senior leaders in GitLab’s Finance Group, helping them focus on their priorities through proactive calendar, travel, and expense management. Reporting to the Senior Executive Business Partner to the CFO, you’ll be part of an integrated model that gives Finance leadership balanced, consistent support. You’ll work across time zones, help coordinate team events and projects, and partner with colleagues to keep day-to-day operations running smoothly. What you’ll do • Proactively manage complex calendars across multiple time zones. • Coordinate domestic and international travel, including flights, hotels, and visas where applicable. • Manage expense reporting and reconciliation for each executive accurately and on time, following GitLab's travel and expense policies. • Support the Senior Executive Business Partner in coordinating Finance leadership's recurring activities, including maintaining shared Office of the CFO resources, distribution lists, Slack channels, and shared calendars. • Help plan team events, off-sites, and large meetings with cross-functional partners and the Senior Executive Business Partner. • Handle highly confidential financial, personnel, and material non-public information with discretion, following GitLab's insider trading and quiet period policies. • Provide coverage and backup for the CFO's Senior Executive Business Partner. What you’ll bring • Experience providing executive-level administrative support in a fast-paced environment and supporting multiple senior leaders at once, tailoring your approach to each leader while maintaining consistent support. Public company or Office of the CFO or Chief Executive Officer experience is a plus. • Proficiency with Google Workspace, Zoom, Slack, Navan, and related tools and processes, such as purchase orders, with the ability to learn new technical tools quickly. • Experience working independently, moving quickly between tasks, and using sound judgment to prioritize, solve problems, and anticipate executive needs, including knowing when to escalate competing vice president priorities to the Office of the CFO. • Strong organizational and communication skills, attention to detail, and the ability to build collaborative relationships across teams, including with other Executive Business Administrators and stakeholders at all levels. • Experience using artificial intelligence (AI) to make day-to-day operations more efficient while protecting information and maintaining confidentiality. • Ability to work in an all-remote, distributed environment, with a willingness to help others and contribute to a positive, one-team culture. • Ability and willingness to travel occasionally, both domestically and internationally, to support executives, team off-sites, and key events. We value diverse