Global Mobility Manager

Job description

WHO WE ARE Notion is the collaborative AI workspace where teams and agents think together https://www.youtube.com/watch?v=vkpYpWfEK5s. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion. Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work. ABOUT THE ROLE: Imagine being the person who makes a move across the world feel easy. A candidate in Sydney gets a visa on a timeline they can plan around. A teammate relocating to Tokyo has a clear playbook, a human to talk to, and nothing to chase. A leader opening a brand-new market has a partner who can map the laws, entities, and employment models. That's the job. At Notion, we build tools that change how people work together, no matter where they are. As our Global Mobility Manager, you'll build the bridges that make that true for our own team: immigration, relocation, and global expansion, all in one program that you shape, own, and scale. This is a rare chance to take a working foundation, with playbooks, policies, and vendors already in place, and elevate it. You'll shape the policies and run the cases. You'll partner with People, Talent Acquisition, Legal, Finance, Accounting, and Tax, with dotted-line support from our shared services model in People Operations, so you're building alongside a team, not on an island. And you'll use AI and automation to turn a historically manual, paper-heavy function into something elegant. If you love fast-moving environments and turning solid foundations into great systems, you'll feel at home here. This role is based in San Francisco or New York. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days. WHAT YOU'LL ACHIEVE: - Own mobility, end to end - Own immigration and relocation across hiring, transfers, rotations, and assignments, backed by clear policies and playbooks - Shorten time-to-visa and time-to-move through streamlined intake, approvals, SLAs, and vendor management - Guide candidates, employees, and managers with empathetic, concise communication and self-serve resources Power global expansion - Support our expansion into new markets by: - Researching and ensuring compliance with local employment laws and regulations - Partnering with Legal and Finance to establish new state registrations, entity structures, and employment models - Helping general managers and People Partners design the strategy and program for talent mobility into new markets Build the partnerships and the program - Build deep partnerships with People, Talent Acquisition, Legal, Finance, Accounting, and Tax to ship complex immigration and relocation cases quickly and compliantly - Be a mobility thought partner and help shape our internal mobility strategy - Benchmark our policies against internal feedback and external market standards, and spot opportunities to improve Make it visible and make it automatic - Build dashboards that show volume, cycle time, cost per move, tax exposure, and compliance posture - Use technology, AI, and system integrations to eliminate manual work and automate routine tasks SKILLS YOU'LL NEED TO BRING: - You have 6–8+ years in global mobility, immigration, or international HR, across multiple regions - You've built and scaled a global mobility strategy that supports cross-border talent - You've owned a program end to end: policy design, vendor selection, and measurable outcomes in fast-paced environments - You know mobility tax well: shadow payroll, equity implications, and permanent establishment risk - You have a systems mindset and are comfortable using AI and automation to remove manual work safely - You're comfortable with the compliance side of expansion: local employment law, entity setup, and employment models - You have excellent judgment and discretion, and your writing is concise enough to help partners move fast - You take ownership and run with it. You have real agency: you spot what needs to happen, act with urgency, and drive it to done without waiting to be asked - You know how to influence leaders. You bring data, a clear point of vi