Commercial Business Assistant Ljubljana, Ljubljana

Job description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride. Commercial Business Assistant (Slovenia&Croatia) This position is offered on a part-time basis (50% FTE) . Place of Residence : Ljubljana Model of work: hybrid The Commercial Business Assistant (50% FTE) supports Baxter's business operations in Slovenia and Croatia by coordinating administrative, financial, commercial, and office-related activities. This role works closely with internal teams, distributors, and external service providers to ensure smooth day-to-day operations and compliance with company procedures. Key Responsibilities: Provide administrative support to Commercial, Sales, Quality, Regulatory, and other business functions. Coordinate local meetings, events, trainings, and customer engagements. Support sponsorship and grant activities in line with company policies. Assist with invoice processing, financial documentation, credit/debit note administration, and coordination with external accounting providers. Maintain office equipment, records, and general office administration. Support preparation and administration of contracts, agreements, and other business documentation. Maintain employee absence records and support payroll administration processes. Prepare reports, presentations, and other documentation as required. Collaborate with distributors and key external stakeholders in Slovenia and Croatia. Ensure timely reporting of adverse events, product complaints, and safety information in accordance with Baxter procedures. Support additional business and operational activities as assigned. Qualifications & Experience Previous experience in administration, office coordination, commercial support, finance administration, or a similar role. Strong organizational skills and attention to detail. Proactive, reliable, and customer-oriented approach. Good communication and stakeholder management skills. Proficiency in Microsoft Office applications. Fluent Slovenian and English; Croatian is an advantage. Experience in healthcare, pharmaceutical, or medical device industries is preferred but not required. Key Competencies Strong organizational and multitasking skills. Excellent attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Strong communication and stakeholder management skills. Proactive, service-oriented, and collaborative approach. High level of integrity and commitment to compliance. Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook. Language requirements: Fluent Slovenian and English are required ; knowledge of Croatian is considered a strong advantage due to regular collaboration with stakeholders across both Slovenia and Croatia. What Success Looks Like Efficient coordination of commercial and administrative activities across Slovenia and Croatia. Strong partnership with internal stakeholders, distributors, and external service providers. Accurate and timely financial, compliance, and administrative support. Well-organized events and business operations. We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The minimum salary for this position is EUR 30,400 annually based on a full-time (100% FTE) employment arrangement . As this role is offered on a 50% FTE basis , the corresponding minimum annual salary would be EUR 15,200 . Your initial pay could be at the minimum or higher based on skills and expertise, experience, and other relevant factors, all of which are subject to change. This position may also be eligible for competitive benefits, discretionary bonuses, and/or long-term incentives. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice . Apply Now Address Explore this location Baxter d.o.o., Letaliska cesta 29a 1000 Ljubljana Slovenia Explore This Location Share LinkedIn Facebook X Email Related Content Employee Benefits Our comprehensive benefits options reflect the value we place in our employees. Learn More March 28, 2024 People of Baxter Our company is enriched by a diverse population of individuals in more than 100 countries that work to solve, innovate, manufacture and drive better healthcare options for patients around the world. These are our stories. Learn More March 28, 2024 Read Time: 5 min. Our Stories - Hub Employee Stories Article Meet Yukinari Kono, GM of Kidney Care Japan Yukinari Kono, GM of Kidney Care Japan, leverages sales, marketing, and finance expertise to drive success and inspire team confidence. 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