Admin officer

Job description

PRIMARY PURPOSE The ME Administrator is responsible for supporting the Manufacturing Engineering department by managing equipment and production-related procurement activities, tracking purchase orders and deliveries, maintaining asset records, coordinating equipment receiving and storage activities, and supporting annual asset audits and compliance requirements. This position ensures efficient administrative operations and accurate asset management throughout the equipment lifecycle. DUTIES & RESPONSIBILITIES Procurement Administration 1. Create and process purchase requisitions and purchase orders through company procurement systems (e.g., Coupa, SAP, or other approved platforms). 2. Coordinate with suppliers, Purchasing, and Finance departments regarding quotations, purchase orders, deliveries, and payment status. 3. Monitor and track procurement requests to ensure timely delivery of manufacturing equipment, spare parts, tools, and engineering supplies. 4. Maintain procurement records and supporting documentation in compliance with company procedures. Order Tracking & Receiving 1. Track purchase order status and proactively follow up on delayed deliveries. 2. Coordinate with Warehouse and suppliers for receiving, inspection, and acceptance of purchased items. 3. Verify received goods against purchase orders and delivery documents. 4. Report delivery issues and coordinate corrective actions with relevant stakeholders. Asset Management 1. Maintain an accurate asset database for manufacturing equipment, tools, fixtures, and other capital assets. 2. Coordinate asset registration, labeling, transfer, movement, and disposal activities. 3. Ensure asset records are updated in accordance with company policies and accounting requirements. 4. Monitor equipment ownership, location, and utilization records. Inventory & Documentation Control 1. Manage engineering consumables, spare parts inventories, and related records. 2. Maintain equipment files, maintenance records, contracts, warranties, and calibration documentation. 3. Prepare periodic reports related to procurement, asset status, and inventory activities. Audit & Compliance Support 1. Coordinate and support annual fixed asset physical verification and inventory audits. 2. Prepare required documentation and reports for internal and external audits. 3. Investigate and resolve asset discrepancies identified during audits. 4. Ensure compliance with company asset management, procurement, and financial control procedures. Continuous Improvement 1. Support process improvement initiatives to increase efficiency in procurement and asset management activities. 2. Identify opportunities to improve administrative processes and data accuracy. 3. Perform other duties as assigned by management. SCOPE This position supports Manufacturing Engineering operations by ensuring effective procurement administration, accurate asset management, and audit readiness for manufacturing equipment and related assets across the plant. REQUIRED QUALIFICATION • Diploma or bachelor’s degree in bu • siness administration, Supply Chain Management, Engineering Administration, Finance, Accounting, or related field. • Bachelor’s degree in business administration, Supply Chain Management, or Industrial Engineering is preferable • Minimum 2 years of experience in administrative, purchasing, logistics, asset management, or related functions. • Experience working in a manufacturing environment. • Experience with manufacturing equipment procurement is preferable • Experience supporting fixed asset management and audit activities is preferable • Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook). • Strong data management and record-keeping skills. • Ability to manage multiple tasks and meet deadlines. • Good communication and coordination skills. • Detail-oriented with strong organizational abilities. • Basic English communication skills (written and verbal). • Knowledge of procurement processes and asset control practices. Apply now Share • Email • Facebook • X • LinkedIn