Executive Administrative Assistant

Job description

We anticipate the application window for this opening will close on - 14 Aug 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeThe Executive Assistant to the Chief Medical Officer (CMO) provides strategic, high-impact executive support within a large, global medical device organization focused on Structural Heart therapies. This role goes beyond traditional administrative support and functions as an extension of the CMO—driving operational rigor, enabling clinical and medical strategy execution, and ensuring seamless coordination across global clinical, regulatory, R&D, quality, and commercial organizations. The ideal candidate brings deep experience supporting senior leadership, especially medical or R&D leadership [GK1.1]in complex, highly regulated environments, and demonstrates exceptional judgment, discretion, and executive presence. Key Responsibilities Strategic Executive Partnership: Serve as a trusted thought partner and operational extension of the CMO Anticipate cross-functional priorities, risks, and opportunities across the business with particular emphasis on strategy, clinical, medical affairs, and regulatory initiatives Independently manage competing demands to protect and optimize executive focus Executive Calendar & Priority Management: Own the CMO’s complex, global calendar, aligning time with enterprise and franchise-level priorities Proactively resolve conflicts, sequence engagements, and ensure preparedness for critical decision-making forums Gatekeep requests and communications with a strong understanding of organizational dynamics Structural Heart Leadership & Governance Support: Coordinate leadership team meetings, operating reviews, and governance forums across Structural Heart Prepare high-quality briefing materials, executive summaries, and decision documents Track strategic initiatives, action items, and cross-functional commitments to ensure follow-through Clinical, Medical Affairs & Regulatory Enablement: Support administrative and operational aspects of clinical development and medical affairs activities Coordinate preparation of materials for advisory boards, investigator meetings, regulatory interactions, and audits Maintain structured oversight of confidential clinical, medical, and regulatory documentation (This role does not perform regulatory decision-making but enables execution and compliance readiness.) Cross-Functional & Global Coordination: Act as a central coordination point between the CMO and global teams including:Clinical Development Medical Affairs Regulatory Affairs R&D / Engineering Quality & Compliance Commercial & Market Access Navigate matrixed organizations and align stakeholders across regions and time zones Communication & Executive Messaging: Draft, edit, and manage executive-level communications, presentations, and internal updates Ensure clarity, consistency, and alignment with corporate and franchise strategy Handle sensitive communications with diplomacy and professionalism Travel, Logistics & Executive Operations: Manage complex global travel logistics, including international itineraries Oversee expense management and administrative compliance Anticipate and mitigate logistical challenges to ensure continuity of executive operations Confidentiality, Compliance & Risk Management: Handle highly sensitive information related to clinical data, physician relationships, and regulatory strategy Maintain strict confidentiality and adhere to corporate, legal, and healthcare compliance requirements Serve as a role model for integrity, discretion, and professionalism Must Have; Minimum requirements: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. High School Diploma or equivalent Minimum 6 years of experience supporting senior executives (ELT, OLT, CMO, Chief Scientific Officer, or R&D Executive Leadership) Experience working in a large-complex medical device, biotech, or pharmaceutical organization. Nice To Have (preferred qualifications): 8-10 years of experience in cardiovascular, interventional cardiology, or Structural Heart strongly preferred Familiarity with Structural Heart therapies (e.g., TAVR, TMVR, transcatheter repair/replacement technologies) Experience supporting clinical trials, medical affairs, or regulatory interactions Exposure to global product lifecycle management in MedTech Leadership Attributes Executive presence with confidence interacting at Board and ELT levels Highly proactive, solutions-oriented, and detail-driven Trusted partner who balances urgency with precision Calm, resilient, and adaptable under pressure Core Competencies Exceptional executive-level judgment and organizational agility Strong business and clinical acumen with ability to synthesize complex information Outstanding written and verbal communication skills Ability to operate autonomously in a fast-paced, matrixed, global environment Advanced proficiency in Microsoft 365 and executive collaboration tools About Medtronic: Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be. We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future. Physical Job Requirements: The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America). A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here. This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here. The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigne