Principal Meeting and Event Specialist - US Commercial Marketing, Acute Care and Monitoring

Job description

We anticipate the application window for this opening will close on - 14 Jul 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the LifeAt Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. ​ The Principal Meeting & Events Specialist is a key member of the Acute Care & Monitoring (ACM) U.S. Commercial Marketing team. This role partners closely with Marketing, Sales, and cross-functional stakeholders to develop event strategies, define success metrics, and deliver exceptional customer and employee experiences. This individual will lead the planning and execution of core commercial events throughout the year, including customer workshops, healthcare provider education programs, KOL engagements, customer dinners, tradeshows, regional meetings, and national sales meetings—including our annual National Sales Training Meeting with more than 400 attendees. Success in this role requires a highly collaborative professional who can build strong relationships across a wide range of personalities and stakeholder groups, navigate complex logistics with precision, and create memorable, high-impact experiences that advance business objectives. This role is based onsite at our headquarters in Lafayette, CO, enabling close collaboration with ACM team members and access to event materials, labs, and meeting spaces. Key Responsibilities Event Strategy & Experience Management Partner with Marketing and Sales leaders to develop event strategies, objectives, success metrics, and attendee engagement plans. Lead end-to-end planning and execution of commercial events, customer programs, workshops, tradeshows, and internal meetings. Design engaging attendee experiences that strengthen customer relationships and support business goals. Manage event communications, registration, attendee management, and onsite execution to ensure a seamless participant experience. Evaluate event effectiveness through reporting, insights, and recommendations for continuous improvement. Stakeholder & KOL Engagement Serve as the primary coordinator for KOL and healthcare professional (HCP) engagements, ensuring strategic alignment and exceptional experiences. Build productive relationships with internal stakeholders, healthcare providers, KOLs, vendors, and external partners. Manage HCP contracting, honoraria, reimbursement, and engagement processes while ensuring compliance with company policies and applicable regulations. Advise stakeholders on engagement requirements, timelines, and contractual obligations. Logistics, Vendor & Budget Management Oversee all event logistics, including venue sourcing, hotel negotiations, travel, food and beverage, audiovisual production, and technical services. Manage vendor relationships, contracts, and service delivery to ensure quality, cost-effectiveness, and flawless execution. Develop and manage event budgets, track expenses, identify cost-saving opportunities, and ensure accurate billing and reconciliation. Coordinate emerging event technologies and engagement tools to enhance attendee participation and event outcomes. Compliance & Operational Excellence Ensure all meetings, events, contracts, and payments comply with Medtronic policies, healthcare industry regulations, and applicable business conduct standards. Administer contracts and work orders, including negotiation, execution, fulfillment tracking, and documentation. Process HCP payments and reimbursements through approved systems, ensuring accuracy, completeness, and timely execution. Maintain detailed records, historical reporting, and documentation to support audits, compliance reviews, and business planning. Ideal Candidate Passionate about creating exceptional events and meaningful customer experiences. Highly detail-oriented with the ability to manage multiple projects and deadlines simultaneously. Skilled at building relationships and collaborating effectively with diverse personalities, functions, and leadership levels. Strong communicator who can influence, coordinate, and drive alignment across stakeholders. Strategic thinker with the ability to translate business objectives into impactful experiences. Proven experience managing complex events, budgets, vendors, and logistics from concept through execution. Comfortable operating in a fast-paced environment where adaptability, organization, and problem-solving are critical to success. Must Have: Minimum Requirements HS Diploma with 8 years of relevant exp in meeting or event planning, or Assoc Degree with 6 years of relevant exp in meeting or event planning, or Bachelor’s degree with 4 years of relevant exp in meeting or event planning Nice to Have Bachelor’s degree Multiple years of experience planning meetings in a large, matrixed organization Experience as a Medtronic Meeting Planner is highly preferred Ability to create processes and SOPs, proven experience in developing new systems, ways of work and programs Experience managing budgets Customer facing experience Exposure to contracting and payments Experience working with Sunshine Laws Experience working with global regions, diverse cultures and audiences Must be self directed and able to work autonomously. Take initiative and problem solve/troubleshoot without needing direction Software proficiency in MS Outlook, Teams, PowerPoint, Excel, Word, etc. Cvent, eCats experience preferred For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. Join us in our mission to alleviate pain, restore health, and extend life—where your unique background and perspective are valued. Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefit