HR Coordinator Preboarding

Job description

Band Level 2 Job Description Summary #LI-Hybrid Location: Mexico City, Mexico Relocation Support: This role is based in Mexico City, Mexico. Novartis is unable to offer relocation support: please only apply if accessible. Be at the heart of creating exceptional first impressions—this role gives you the unique opportunity to shape every new hire’s Day 1 experience. As Recruitment Solutions Preboarding Coordinator, you will play a critical role in ensuring that every step of the hiring journey runs smoothly, efficiently, and seamlessly. From coordinating key processes to maintaining compliance and quality, your work will directly impact how new talent joins and experiences Novartis, setting the foundation for their success from day one. Job Description Key Responsibilities Manage preboarding activities including background checks, medical checks, and documentation workflows Ensure timely and compliant execution of all administrative hiring processes Collaborate with recruiters, HR partners, and cross-functional teams to enable Day 1 readiness Identify process gaps and continuously improve workflows to enhance hiring efficiency and candidate experience Essential Requirements Minimum 2 years of experience in an administrative or coordination role within human resources or talent acquisition Strong organizational skills with the ability to manage multiple tasks and prioritize effectively Excellent communication skills and ability to collaborate with diverse stakeholders English and Spanish is a must High attention to detail with a focus on quality and process compliance Ability to work in a fast-paced environment while meeting deadlines and service level expectations Desirable Requirements Experience working with applicant tracking systems or human resources information systems Exposure to recruitment or preboarding processes in a multinational or shared services environment Portuguese is desirable Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve. Accessibility and Accommodation: Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to tas.mexico@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message. Novartis tiene el compromiso de trabajar y proporcionar adaptaciones razonables para personas con discapacidad. Si, debido a una condición médica o discapacidad, necesita una adaptación razonable para cualquier parte del proceso de contratación, o para desempeñar las funciones esenciales de un puesto, envíe un correo electrónico a tas.mexico@novartis.com y permítanos conocer la naturaleza de su solicitud y su información de contacto. Incluya el número de posición en su mensaje. Skills Desired