Executive Administrative Assistant

Job description

We anticipate the application window for this opening will close on - 6 Jul 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeAt Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. Be a part of a company that thinks differently to solve healthcare problems, drive progress, and deliver meaningful innovations. As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiencies through innovation. This role will be based in our Operational Headquarters located in Fridley, Minnesota office with some flexibility in working remotely approximately 1 day per week based on business needs. Use your passion, organizational skills, and proactive nature to support the leadership team of the Operations Innovation group. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them! The position’s primary focus is to provide expert executive-level administrative support to the VP of Business Partnerships and VP of EHS. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization. Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. CAREERS THAT CHANGE LIVES Manage the overall Global Business Partnerships Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking, team building and community events, etc.) Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies Create meeting minutes, manage agendas, and track actions Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments Gather, compile and report on information relevant to VP’s assignments (Organizational Health Survey analytics, training completion performance, etc.) Use problem solving skills for process improvement in systems, processes, and communications Process invoices and purchase orders Assist with onboarding new, direct staff members and provide into overall extended team onboarding program Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings Maintain current org charts, and email distribution lists Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL’s, Transportation/Logistics Carriers, etc.) MUST HAVE (Minimum Requirements) High School Diploma or equivalent with 6+ years of administrative support experience NICE TO HAVE (Preferred Qualifications) Ability to collaborate with others to achieve goals, while building rapport internally and externally Strong organization, technical, and communication skills (both written and verbal) Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook) Associates or Bachelor’s degree Technical aptitude including an expert in Microsoft Tools, including Teams for meetings and PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time Proven experience supporting projects and multi-tasking several priorities/projects/resources Ability to thrive in a dynamic team environment and professionally deal with various interruptions Experience working with confidential, trusted information Proven drive for results and responsiveness High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways Strong influence and communication skills with all levels of an organization and external business contacts Ability to travel 4-5 times per year (approximately 10-12 days annually) For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career a