Project Coordinator IV

Job description

We anticipate the application window for this opening will close on - 5 Jul 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeAt Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote to enhance our competitive edge and expand our cross-functional collaboration efforts. This role will require 10% of travel to enhance collaboration and ensure successful completion of projects. ​ We are hiring a Project Coordinator IV to join the Core Surgical Innovations (CSI), MMI Content Compliance team. This role supports Medical Surgical Marketing programs by coordinating and managing advertising and promotional (Ad/Promo) content submissions through Medtronic’s compliance system, Veeva/PromoMats. This role is ideal for a highly organized and detail‑oriented project coordinator who thrives in a regulated environment and can successfully manage multiple projects in parallel. The role partners closely with Marketing, Regulatory, Legal, and other review teams to maintain visibility into project status, proactively address issues, and keep work on track, compliant, and on schedule. The Project Coordinator IV plays a key role in enabling compliant marketing execution by facilitating collaboration, driving process adherence, and supporting continuous improvement across review workflows. Success in this role requires strong communication skills, the ability to prioritize effectively, and a proactive approach to problem‑solving in a fast‑paced environment. Key Responsibilities: Project Management (70%): Create, submit, and manage content within the document control system (Veeva/PromoMats) to support on-time project delivery Assigns reviewers and routes materials through established review and approval workflows Tracks review progress and communicates status updates, feedback, and edit requests to content owners via the Workfront system Supports content owners throughout the review process to ensure timely completion and final approval in PromoMats Facilitate cross-functional collaboration between Marketing and Review teams to improve communication, consistency, and process efficiency. Balance multiple projects while maintaining quality and meeting deadlines Act as a self-starter, managing a high volume of requests from multiple business units Contribute to discussions and decisions around workload prioritization Quality Control (10%): Ensure all submissions include required claims, substantiation, and reference documentation Review and reconcile reviewer comments to ensure accuracy from submissions through approved for distribution Drive alignment to established compliance processes and procedures, ensuring adherence to established SOPs. Provide guidance and coaching to peers: hold stakeholders accountable for submission requirements Identify opportunities to improve processes and systems to enhance team performance Collaboration (20%): Partner with cross-functional teams including MMI Creative, Marketing, and other internal stakeholders to drive successful outcomes Communicate clearly and professionally to share ideas, address issues, drive decision-making, and negotiate to resolve challenges Exemplify a culture of compliance excellence, accountability, collaboration, and problem-solving Required Knowledge & Experience: Minimum of 6 years of relevant experience in project management or coordination Must-Have Skills: Prior experience with Medtronic. Functional knowledge of Adobe Acrobat and Microsoft Office (i.e., Word, Powerpoint, Excel, and Teams) Excellent organizational and time-management skills Excellent interpersonal skills: communication, listening, collaboration, and negotiation Exceptional verbal/written communicator Ability to follow brand and style guidelines with an innovative mindset Ability to quickly learn new concepts and adapt to a changing environment Experience identifying branded copy that adheres to company/industry legal and regulatory rules and standards Experience in medical device, healthcare, or other highly regulated industry Knowledge of Veeva/PromoMats and Workfront project management tool Experience with cloud-based tools such as SharePoint, OneDrive, etc. For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):$62,400.00 - $93,600.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/ed