Business Unit Assistant

Job description

Job Description The Administrative / Business Support Specialist is part of the centralized Admin Hub under Commercial Operations, providing end-to-end operational, event management, and other support across business units and functions. This role ensures smooth execution of activities, strong compliance with internal policies, and effective coordination across stakeholders. The position requires high ownership, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Key responsibilities including, but not limited to: 1. Event & Stakeholder Management Lead end-to-end planning, coordination, and execution of internal and external events Manage event operations via internal systems (e.g., Veeva, Ariba, Concur): Event creation & approval workflow Vendor coordination PO creation and invoice tracking Ensure compliance with internal SOPs, financial and regulatory requirements Coordinate with cross-functional stakeholders (e.g., Commercial, Medical, Finance, Procurement, Legal, Compliance) Monitor timelines, proactively resolve issues, and ensure seamless event execution Maintain audit-ready documentation and support post-event closure (Aligned with internal task allocation where event management is the major workload driver) 2. Business Operations Support Act as a central coordination point across functions for operational activities Ensure smooth execution of operational workflows across stakeholders 3. Communication & Coordination Prepare and send organizational communications and updates Ensure effective information flow across stakeholders Support cross-team alignment and coordination within the Hub 4. BUD support: Calendar and meeting coordination Travel arrangements and expense claims Document preparation and correspondence 5. Budget & Financial Management Track and monitor spending for supported activities Manage accruals, reconciliation, and financial documentation Key Requirements Education & Experience Bachelor’s degree in Business Administration, Finance, or related field 3–5 years of experience in administration, operations, or event management Skills & Competencies Strong event/project management capability High attention to detail and compliance mindset Strong stakeholder management and communication Ability to manage high workload and multiple priorities Proficiency in MS Office; experience with enterprise systems (e.g., Veeva, Ariba, Concur) is preferred Good English and Vietnamese communication Required Skills: Event Planning, Operational Execution, Process Improvements, Procurement, Project Management, Scheduling, Stakeholder Communications, Travel Scheduling, Vendor Management Preferred Skills: Current Employees apply HERE Current Contingent Workers apply HERE Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: VISA Sponsorship: Travel Requirements: Flexible Work Arrangements: Not Applicable Shift: Valid Driving License: Hazardous Material(s): Job Posting End Date: 07/27/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.