Assoc. II, Administrative Services

Job description

Job Description Assoc. II, Administrative Services GPAM, Job Description:Global Project and Alliance Management (GPAM) is part of the Research and Development organization at our Company, which is also referred to as our Company's Research Laboratories. GPAM is comprised of Project Managers in Value & Implementation, Development, and CMC; Discovery Portfolio Managers; Alliance Managers; Project Management Office (PMO); and Administrative Professionals (which is this job). Position Description/Summary:Advancing scientific innovation requires strong project management and administrative support to help translate ideas into meaningful impact for patients. Embedded across the GPAM organization, our Administrative teams enable collaboration, support operational excellence, and help move important R&D and patient access initiatives forward for our Company. This position is based in Rahway, NJ or Upper Gwynedd, PA. Under the direction of a Director in GPAM, this role provides advanced administrative and coordination support to help ensure effective planning, communication, and execution of business activities and special initiatives. Primary Responsibilities:Provides high-level administrative support to GPAM leadership. Manages complex calendars, meeting scheduling, and related logistics across multiple priorities. Coordinates meetings, special projects, and follow-up actions to support timely execution. Prepares reports, presentations, spreadsheets, tables, correspondence, and other documents using appropriate software. Communicates effectively with internal and external stakeholders to support workflow and issue resolution. Conducts light research and compiles information to support business needs. Works independently and collaboratively to complete assignments with accuracy, discretion, and sound judgment. Performs SAP transactions, including expense reports, purchase orders, payment requests, and vendor add forms. Manage end-to-end travel planning including flights, hotels, ground transportation, meeting logistics, and itinerary coordination while ensuring compliance with company policies. Actively contributes to a positive team culture by organizing engagement opportunities, recognizing team achievements, and supporting knowledge sharing. Travel Requirements:10% Education:High school diploma or equivalent Preferred: Associate’s degree or higher Required Experience, and Skills:Minimum of 5 years of administrative assistant or executive administrative experience. Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint. Demonstrated experience scheduling and coordinating meetings and calendars. Strong professional communication, organizational, and problem-solving skills. Experience with SAP transactions, including expense reports, purchase orders, payment requests, and vendor add forms. Coordinating Travel, Domestic and International. Preferred Experience and Skills:Executive administrative experience supporting leaders at the Associate Director, Director, Executive Director, Vice President, or above level Experience supporting project coordination in a matrixed or R&D environment Professional Certification #MSJR The salary range for this role is: $68,000 - $107,000 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. Required Skills: Database Management, Email Management, Operational Excellence, Processing Expense Reports, Project Coordination, Purchase Orders, Stakeholder Relationship Management, Travel Coordination Preferred Skills: Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement​ We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: 10% Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): N/A Job Posting End Date: 07/14/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.