Administrative Assistant, R&D

Job description

Job Location GPDF / TSDC TECH CENTER Job Description P&G is the largest consumer packaged goods company in the world. We have operations in over 75 countries, with 65 trusted brands that improve lives for 5 billion consumers worldwide. This brings many advantages, including the opportunity for our employees to enjoy a diverse and rewarding lifelong career filled with new and exciting challenges. Research and Development (R&D) at Procter & Gamble includes a diverse group of roles that contribute to the innovation and development of our products. It encompasses roles in product research, formulation, testing, and scientific analysis. You will find variety and excitement starting Day 1. The Opportunity: We are seeking a highly organized and proactive individual to join our R&D Corporate Function Disruptive Platforms team in a critical Administrative Assistant role. This position provides VP-level support within the Disruptive Platforms organization, sitting at the intersection of the Test Stand Development Center (TSDC) and the Beckett Ridge Innovation Center (BRIC) located in the Cincinnati area. The role interfaces with senior R&D and Corporate Function leadership, global partners, and external vendors across disruptive platform development, capital governance, and AI-powered digital innovation. The ideal candidate will demonstrate a strong eagerness to learn and grow professionally and possess excellent communication skills—both written and verbal with the ability to create, develop, and present materials for VP and senior leadership. We are looking for someone that is self-directed with a passion for staying current on tools and systems training. Proven versatility, diligence, and adaptability with the ability to escalate risk as needed to meet objectives on time will be important. The ideal candidate is digitally fluent and comfortable working in a dynamic, high-visibility environment. Key Responsibilities: Provides comprehensive VP-level administrative support including calendar management, travel arrangements, expense reporting, and meeting coordination across global time zones. Manages budget planning and executional activities including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools. Responsible for content coordination with senior leaders. Supports capital governance processes including documentation management, preparation of leadership review materials, and coordination of approval workflows across senior stakeholders at TSDC and BRIC. Owns SharePoint site maintenance and digital tool administration to ensure team resources, governance documents, and project trackers remain current and accessible. Leads onboarding coordination for new hires, transfers, and interns, and manages personnel files, anniversary recognition, and quarterly review logistics. Plans and executes department meetings and off-sites, including agenda preparation and content coordination with senior leadership. Become an expert on P&G policy, guidelines, and procurement processes to solve problems quickly and routinely. Willingness to benchmark with others and bring forward new solutions that improve organizational efficiency. Work effectively across all levels of management, global teams, and external vendors. Leverages network and experience to bring new ideas and solutions to the Disruptive Platforms organization. Skills You Can Expect to Learn/Build in This Job: Enhanced executive communication and Powerpoint presentation creation skills. Expanded network across P&G’s Corporate Function and global R&D organization. Hands-on experience with AI-powered digital tools. Exposure to capital governance frameworks and sustainability innovation programs spanning the Test Stand Development Center (TSDC) and Beckett Ridge Innovation Center (BRIC). Job Qualifications Required Qualifications: Associate's degree with 3 years of administrative assistant experience. Proficiency in coordinating travel, calendar management, processing expenses, managing meeting logistics and managing purchase order processes. Proficiency required in Outlook, Microsoft Office 365, WebEx/Teams, SharePoint. Proficiency in reporting, actuals tracking, and data-driven insights. Ability to work effectively with vendors and internal employees on procurement needs. Available to flex and work between different sites within Cincinnati, including innovation centers in St. Bernard, Mason, and West Chester based on business need. Preferred Qualifications: Offsite planning and execution. Budget forecasting experience. SAP experience. Familiarity with Aravo vendor management and supplier database administration. Cross-charge allocation experience. Familiarity with Coupa. Compensation for roles at P&G varies depending on a wide array of non-discriminatory factors including but not limited to the specific office location, role, degree/credentials, relevant skill set, and level of relevant experience. At P&G compensation decisions are dependent on the facts and circumstances of each case. Total rewards at P&G include salary + bonus (if applicable) + benefits. Your recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the hiring process. We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE. Procter & Gamble participates in E-Verify. Qualified individuals will not be disadvantaged based on being unemployed. P&G is dedicated to meeting the needs of applicants requesting an accommodation/adjustment due to a disability in order to complete the online application process. If you have a disability that affects your ability to complete our online application process, please visit our Disability Accommodation Page. Job Schedule Full time Job Number R000154313 Job Segmentation Entry Level Starting Pay / Salary Range $69,300.00 - $96,200.00 / year