Project Coordinator IV - Clinical, Medical Affairs, and Health Economics & Reimbursement (Surgical)

Job description

We anticipate the application window for this opening will close on - 28 Jul 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeAt Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 4 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This position can be located in North Haven, Connecticut or Mounds View, Minnesota. Medtronic is seeking a highly organized and proactive Project Coordinator IV to provide administrative, operational, and project coordination support for our Clinical, Medical Affairs, and Health Economics & Reimbursement (CMAH) function. CMAH supports Medtronic's Surgical business by developing evidence, advancing education, and enabling the safe and effective adoption of innovative therapies throughout the product lifecycle. Working across a broad network of clinical, commercial, and product development partners, the team helps accelerate innovation, inform healthcare decisions, and improve outcomes for patients around the world. In this role, you will play a central role in supporting the day-to-day operations of the CMAH organization. Working across multiple teams and stakeholders, you will coordinate key processes and programs, monitor deliverables and timelines, maintain documentation and reporting tools, support organizational meetings and events, and help ensure effective execution of priorities across the function. You will also provide administrative support to a Senior Director, including calendar management, travel coordination, expense reporting, and meeting logistics. The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to complex and evolving initiatives, and is comfortable working with leaders across multiple levels of the organization. This is an excellent opportunity for someone who enjoys improving processes, ensuring priorities stay on track, and serving as a trusted operational partner who helps teams remain organized, connected, and effective through periods of growth and change. Key Responsibilities: Provide executive and administrative support to a Senior Director through proactive calendar management, scheduling, travel coordination, expense support, and prioritization of competing commitments. Coordinate and manage key operational processes, ensuring approvals, deliverables, and workflow activities progress efficiently through established governance and review processes. Serve as the coordinator for department-wide programs and operating mechanisms, including travel approval processes, society meeting approvals, compliance activities, reporting cycles, and other functional initiatives. Track deliverables, monitor timelines, and follow up with stakeholders to ensure commitments and action items are completed on time and leadership objectives remain on track. Coordinate CMAH meetings, town halls, monthly connect sessions, and leadership events by organizing logistics, communications, agendas, materials, documentation, and follow-up activities. Maintain organizational resources, including SharePoint content, team documentation, reporting tools, org charts, team calendars, onboarding materials, and departmental communication resources. Support the development and maintenance of team playbooks, reporting processes, onboarding resources, and operational documentation that improve consistency and efficiency across the organization. Generate and maintain reports, dashboards, trackers, and compliance metrics using available systems and tools to support leadership decision-making and operational visibility. Identify opportunities for process improvement and contribute ideas that enhance efficiency, communication, collaboration, and ways of working across the CMAH organization. Handle confidential information with professionalism, discretion, sound judgment, and a strong customer-service mindset. Minimum Qualifications (Must Have): 6+ years related administrative experience Preferred Qualifications: Experience supporting directors, senior directors, or leadership teams within a large, matrixed organization. Experience coordinating operational processes, approvals, project activities, or program execution. Experience working in a highly regulated industry such as medical devices, healthcare, pharmaceutical, biotechnology, or life sciences. Experience maintaining SharePoint sites, internal team resources, or onboarding materials. Experience supporting training, onboarding, learning & development, or organizational effectiveness initiatives. Demonstrated ability to drive follow-through with multiple stakeholders and manage competing priorities with minimal supervision. For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our empl