Junior Project Coordinator (Internship)

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position Junior Project Coordinator (Internship) - RDT DATA & AI Business Operations At Roche, we are a global healthcare leader dedicated to creating medical breakthroughs and improving millions of lives worldwide. As Roche's global IT powerhouse, Roche Digital Technology (RDT) harnesses cutting-edge innovations, AI, and data to shape the digital future of healthcare. Currently, we are looking for an ambitious Junior Project Coordinator to join our team. Whether you are a recent graduate or reskilling from another field, this is a great opportunity to take your first step into IT Project Management. We focus on potential over specific backgrounds, looking for individuals with the right drive, adaptability, and passion for learning to thrive within our international, agile environment. We offer a hybrid work model that combines flexibility with meaningful in-person collaboration. Currently, we expect employees to work from one of our Polish offices (Poznań or Warsaw) an average of two days per week, with specific days varying based on workshops, team meetings, and company events. Because this is a cross-site role, you should also be open to regular travel — including visits to Switzerland about once a month, along with more frequent travel between our Warsaw and Poznań hubs. About RDT DATA & AI Business Operations As the strategic engine for RDT DATA & AI Functions, our team bridges high-level vision with world-class execution. We are a high-performing collective of experts—from technical leaders to business analysts and human centered design experts—dedicated to elevating operational excellence and driving long-term strategy. By harnessing data-driven insights and managing critical shared capabilities, we ensure our division meets its global commitments with precision. Joining us means operating at the intersection of strategy, technology, and operational effectiveness, with the autonomy to streamline complex processes, and the influence to shape the digital future of healthcare at Roche. Our Core Focus Areas: Strategy & Execution: Co-developing functional strategy and managing global budgets to turn vision into reality. Operational Intelligence: Delivering sophisticated, evidence-based insights to guide senior leadership decision-making. Shared Capabilities: Orchestrating a diverse portfolio of expertise to support and empower RDT sub-functions. Cross-Functional Synergy: Partnering across RDT functions as well as business partners in Finance, P&C and Procurement to drive seamless, end-to-end delivery. The Opportunity: As an integrated part of our PMO, your main focus will be supporting the daily operational and strategic management of our programs. Your key responsibilities will include: Meetings & Presentation Management: Setting up presentation decks, preparing agendas and materials, and collecting required information for key sessions (such as RDC, RDOT, and PMO meetings). Roadmap & Action Tracking: Maintaining the program roadmap, updating action logs from meeting notes, and ensuring action status screenshots are embedded into presentations. Documentation & Operational Support: Managing complex calendar schedules, granting tool accesses, and maintaining structured, versioned project documentation Reporting & Metrics: Preparing monthly status and risk reports in ServiceNow (SNOW), alongside maintaining KPIs, success metrics, and delivery progress indicators. Cross-team Collaboration: Drafting meeting minutes, handling ad-hoc requests from management, acting as a liaison with teams like the Data Foundation, and providing operational frameworks (scheduling, templates) for temporary "Squads". Financial Support: Assisting with budgeting and financial management activities as needed. Who you are: You are looking for your first professional experience in IT Project Management; a degree in Business, IT, or a related field is preferred, but having the right drive and motivation is strictly required. You are a proactive, highly organized individual ready to commit to a 1-year program and eagerly dive into hands-on PMO tasks, from calendar management to structuring documentation You are fluent in English (both written and spoken) to confidently communicate, draft accurate meeting minutes, and act as a liaison across our international teams (Required). You are highly flexible and adaptable; as a quick learner focused on personal growth, you can easily adjust to shifting priorities, ad-hoc requests, and a fast-paced environment (Required) Familiarity with project coordination and reporting tools (such as Monday.com, ServiceNow, or Google Workspace) and a basic understanding of financial tracking or KPI management is preferred. What you get: Full-time or part-time options on a 12-month contract of employment with competitive compensation and bonus (Full-time preferred). Hands-on opportunity to learn modern IT project management practices while collaborating closely with experienced colleagues. Recharge Fridays (2 extra days off per quarter), a vacation subsidy, and "Take Time for Charity" (up to 2 weeks of additional paid leave for volunteering). Private healthcare (LuxMed), group life insurance (UNUM), MultiSport card, and sport classes in the office. Apply directly and join us in shaping the future of healthcare. If you feel this offer suits a friend of yours, feel free to share it. Want to know what it’s like to be a part of Roche IT first-hand? Check out our blog! https://careers.roche.com/global/en/we-are-roche ….. The controller of your personal data is Roche Polska Sp. z o.o., ul. Domaniewska 28, 02-672 Warsaw. The data is processed for the purpose of recruitment. You have the right to access your data, rectify it, delete it, limit processing, transfer it and - if processing is based on your consent - withdraw this consent at any time. Contact the Data Protection Officer at: Ochrona.danych@roche.com. More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html Roche Polska sp. z o.o. operates in full compliance with the law and does not tolerate any violations. Roche Polska sp. z o.o. has implemented a Procedure for Reporting Violations of Law. If you wish to report any irregularities related to our activities, all necessary information regarding the reporting process can be found on our website: https://www.roche.pl/kontakt/ochrona-sygnalistow-zglaszanie-naruszen. Compensation & BenefitsThe expected salary range for this position, based on the primary location of Warsaw Grafit is 90,300.00 PLN - 167,700.00 PLN . Final compensation will be determined by a number of factors, including your skills, experience, qualifications, and location. This position also offers an attractive benefits package. Learn more about how we reward our employees at Roche. Who we areA healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal