Sr. Administrative Assistant

Job description

Job Description This role provides administrative and operational support to LATAM Head and Managers from Data Integration & Automation (DI&A) Management Team, Local and regional on operational activities, administrative tasks, logistic support, meeting management and interaction with other internal and external stakeholders for business purposes (HR, Talent Attraction, Procurement, IT, Legal, Compliance, Facilities, Security, etc.) and 3rd parties. This role will report the DIA LATAM Regional Head supporting for Digital Transformation, Innovation, Communication and Special projects. Responsibilities include but are not limited to: Perform advanced secretarial/clerical/ administrative activities, with a history of high performance. Experience working with sensitive/confidential documents, preferred. Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements. Concur experience processing: Expense Reports; Purchase Orders and Payment Requests; as well as the capability to run reports within Concur. Tracking and compliance of payment process, invoice reception, purchase orders and charge backs from specific projects. Produces/completes various work assignments requiring analytical ability, independent judgment, creativity and problem-solving skills. Develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software. Communication Skills must be at a level to effectively interact with Company executives, managers, employees, and internal/external clients to maintain workflow, graphic design in a digital and tech-savvy environment. Coordinates special projects, as assigned from time to time. Demonstrated experience with processing of Visas/Passports Experience with event planning and coordination Experience with financial and budget tasks Education and Experience Required: Professional Degree in Business Administration and Related Careers Preferred: Advance education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) Language: English Business Proficient Minimum of 5 years Administrative Assistant Experience Minimum of 3 years administrative experience supporting Director/Manager Experience supporting directors/managers remotely Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices. Diligent attention to detail Required Skills: Business Administration, Business Administration, Business English, Data Entry, Data Integration, Detail-Oriented, Digital Transformation, Document Management, Event Planning, File Management, Financial Budgeting, Graphic Design, Information Technology (IT) Infrastructure, IT Operation, IT Project Lifecycle, Meeting Management, Office Applications, Office Equipment, Process Improvements, Procurement, Project Management, Scheduling, Software Proficiency, Strategic Procurement, Team Coordination {+ 2 more} Preferred Skills: Current Employees apply HERE Current Contingent Workers apply HERE Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: No Travel Required Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): no Job Posting End Date: 07/26/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.