Executive Assistant

Job description

We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Job DescriptionWe are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. Key Responsibilities: Exercise independent thinking and judgment in the establishment of priorities. Able to work independently. Maintain a high degree of confidentiality in dealing with all correspondence, financial reporting, presentations, and HR related materials. Collaboration and partnership skills, with proven experience to work and connect with executive leadership team members and the executive admin community Maintain and prioritize a calendar of meetings, events, and travel. Demonstrated ability to flex and adapt to changing schedules and priorities, remaining positive and resilient in the face of change. Coordinate meeting logistics, event planning, and town hall meetings for associates. Ability to effectively plan ahead, proactively setting schedules to ensure leadership team readiness for upcoming major events and meetings Coordinates travel plans. This includes flight arrangements, train reservations, hotel, transportation, etc. Also makes vital arrangements for international travel including visa applications and any other information needed when traveling abroad (i.e. medical information). Prepares itineraries for travel and brings together pertinent information vital for the trip. Orchestrate and track landmark activities and deliverables across the leadership team being supported for administrative enterprise activities spanning finance, HR, portfolio mgmt. and training Adheres to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses. Maintains all files and other pertinent correspondence to be retained. Exercises good judgment in the retention, routing and destruction of data. Performs all administrative duties including emails, letters and other necessary materials. Maintains personal computer skill levels with current technology used at BD. Responsible for handling needs and issues that may arise within the department such as computer related issues, corporate cards, maintains office supplies, etc. Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires. Other ad hoc support requests as necessary including (but not limited to): requests for assembling or consolidating data, occasional note-taker in meetings. Performs related duties as assigned by management Minimum Qualifications: Minimum of a High School Diploma/GED with formal training or equivalent work experience required. College degree preferred. Minimum of 7 plus years' experience as an Assistant supporting senior executives in a global organization required. A high-level proficiency with Microsoft office applications (Outlook, Word, Excel and PowerPoint) required. Confidentiality is a requirement - this role will have access to highly confidential data (both financial, organizational and personal) and this individual must be trusted to maintain confidentiality of this information at all times. Excellent calendar/meeting management required. Must be able to project and present a professional image of the executive office Preferred qualifications, knowledge, skills and abilities: Proficient with SAP and/or Workday, and Concur Knowledge with scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling and maintaining expense reports. Be someone who champions a positive team environment with a willingness to agree with other members of the admin team when required Be flexible to ad hoc requests for support even if it’s not listed above for the good of the function and the business Be able to handle many parallel tasks at once. At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting. For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. Why Join Us? A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day. To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place. To learn more about BD visit https://bd.com/careers Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics. #earlycareer Why Join Us?To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive. We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success. To learn more about BD visit https://bd.com/careers. Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characterist