Senior Fleet Specialist

Job description

Job DescriptionResponsible for the end-to-end management of Cognex’s European vehicle fleet (~200 vehicles across 18+ countries), combining hands-on operations with ownership of cost, suppliers, policy, and performance. The role ensures the fleet is managed efficiently, accurately, and cost-effectively, with strong financial control. Key Responsibilities Manage the full vehicle lifecycle (order → delivery → in-life management → return), including orders, renewals, returns, inspections, and damage handling Act as the primary point of contact for drivers and fleet suppliers, managing all queries and issues Maintain accurate fleet records, contracts, and vehicle data, ensuring alignment with financial and payroll systems Manage relationships with leasing and rental providers (e.g. ALD Automotive, Arval), ensuring delivery in line with agreed terms and service levels Own the review, validation, and approval of all fleet supplier invoices, ensuring:Accuracy against contracted rates Correct application of lease, damage, and service charges Proper coding to cost centres and GL accounts Partner with Accounts Payable to resolve discrepancies and ensure timely processing and payment Maintain and reconcile fleet cost data (leases, damages, usage), supporting budgeting, forecasting, and cost tracking Identify cost trends and drive cost control and savings initiatives Own and maintain the European Fleet Policy, ensuring compliance and alignment with business needs Ensure data accuracy and reporting on fleet cost, usage, and performance across countries Knowledge, Skills & Experience Strong operational, organisational, and problem-solving skills Strong financial and analytical capability (cost control, invoice validation) Experience managing suppliers and contracts Ability to balance hands-on execution with ownership and accountability High attention to detail; ability to manage complexity across countries Strong internal stakeholder communication skills across multiple countries are essential Additional Job Description