Congress Manager

Job description

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. Job Description The Congress Manager within the Global Congress Center of Excellence (CoE) supports the planning and operational execution of Tier 1 congresses for Gilead and Kite, reporting to the Senior Manager, Congress Orchestration. This role is responsible for supporting Core Congress Committees, upholding process excellence, and ensuring the timely delivery of congress-related activities. The position does not lead or coordinate Tier 2 congresses. Key Responsibilities: Congress Planning & Execution Provide project management and coordination for assigned Tier 1 congresses, collaborating closely with cross-functional teams Support the Congress Orchestrator in implementing congress strategies and processes aligned with therapeutic area objectives Maintain event timelines, follow-up on logistics and documentation, and escalate issues as needed Coordinate compliance review processes with guidance from the Congress Orchestrator Committee & Team Support Act as an administrative/operational resource for Core Congress Committees and Sub-Teams Assist in planning for meetings, exhibit booths, and symposia related to Tier 1 congresses Liaise with associations for Tier 1 congress logistics, timelines, and program details Project Operations Support exhibit booth management and onsite logistics under direction from Congress Orchestrator Maintain and update asset trackers, event documentation, pre-event and post-event materials Assist with budget tracking, financial reconciliation, and purchase order processes Communication & Reporting Contribute to communications such as leadership updates, newsletters, and meeting agendas Track operational metrics at the direction of the Congress Orchestrator, utilizing established systems Compliance & Collaboration Collaborate with Compliance, Legal, and Regulatory teams to ensure activities meet standards Work closely with CoE affiliates and Kite teams, ensuring information flow and procedural alignment for Tier 1 congresses only Travel Up to 20%, including domestic and international meetings as required Basic Qualifications Bachelor’s degree and Six years of experience OR Master’s degree and Four years of experience Preferred Qualifications Previous exposure to large-scale event or congress management within pharma/biotech Experience in supporting global event management initiatives Proactive, detail-oriented, collaborative team player Strong oral and written communication skills Familiarity with project management platforms and standard business applications The salary range for this position is: $115,260.00 - $149,160.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans. For jobs in the United States:Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance. For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster. NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law. Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team. Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion. For Current Gilead Employees and Contractors:Please apply via the Internal Career Opportunities portal in Workday.