Senior Administrative Assistant

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Titusville, New Jersey, United States of America Job Description: We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Teams work to save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine Statistics & Decision Sciences (SDS) is a function of Quantitative Sciences & Clinical Pharmacology. SDS comprises of Cardiopulmonary, Oncology, Immunology, Neuroscience, Medical Affairs, Post Approval Lifecycle Management, Discovery & Manufacturing Statistics, Statistical Modeling & Methodology & Consulting and Strategic Business & Computing Operations. The SBCO organization applies deep understanding of drug development, statistics, scientific computing, business operations, and enabling technologies to deliver scalable, compliant, and high‑value solutions for SDS. SBCO comprises three integrated units: Strategy & Business Operations (SBO), Scientific Computing Operations (SCO), and the SDS Centralized Administrative Network (SCAN). The Sr. Administrative Assistant provides routine administrative support within the SDS Centralized Admin Network (SCAN) service model, contributing to pooled support and executing tasks aligned with defined service levels and processes. The role delivers accurate, timely, and high-quality administrative support with professionalism, discretion, and effective communication while following established processes and service expectations. Principal Responsibilities Expertise: Manages meeting scheduling, calendars, and related coordination for assigned teams. Coordinates meeting logistics, including agendas, materials, technology setup, and onsite, offsite, virtual, or hybrid event support following SCAN service standards. Travels to other local sites, such as Raritan or Spring House, approximately 2–3 times per year to support town halls and other meetings as needed. Prepares, formats, files, and manages documents and records. Coordinates complex and short-notice travel arrangements in accordance with company processes. Provides space management support, including coordination of workspace requests and related administrative activities. Supports contract and purchase order processes, including HCC, contracting, and PO coordination in partnership with relevant stakeholders. Supports onboarding, offboarding, interview scheduling, and related coordination activities. Maintains distribution lists, SharePoint sites, and administrative systems to ensure data accuracy. Supports general office coordination including supplies and visitor logistics. Innovation: Identifies opportunities to improve administrative processes within defined scope. Builds knowledge of tools and systems to improve service delivery efficiency. Impact: Ensures timely and accurate delivery of administrative support services following SCAN service level expectations. Maintains confidentiality and handles sensitive information appropriately. Supports team productivity through reliable execution of assigned tasks. Key Behavior: Demonstrates professionalism, attention to detail, and organizational skills. Communicates clearly and collaborates effectively with stakeholders. Manages priorities with guidance and adapts to changing needs. Applies company policies, procedures, and SCAN standards consistently. Demonstrates Johnson & Johnson Credo values and leadership behaviors. Principal Relationships This position reports to the Team Lead, SDS Centralized Administrative Network within SDS Strategic Business & Computing Operations. The role collaborates closely with SBO and SCO units to provide effective, high-quality, and timely support to SBCO and broader SDS. Internal: Statistics & Decision Sciences (SDS), SDS Administrative Network, Clinical Pharmacology and Pharmacometrics (CPP), Integrated Data Analytics and Reporting (IDAR), Leaders and Scientists within Therapeutic and Functional Areas, Global Development, Quality, Human Resources, Information Technology, Finance, and Procurement. External: Contracted partners, suppliers, vendors, key opinion leaders, academia, professional societies, and public/private consortia. Education and Experience Requirements High School/Secondary degree or equivalent required. A minimum of 4 years’ experience in administrative or office support is required. Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Strong written and verbal communication skills. Ability to manage routine tasks independently and prioritize work effectively. Up to 5% travel across U.S. sites is required. Travels to other local sites, such as Raritan or Spring House, approximately 2–3 times per year to support town halls and other meetings as needed. This job posting is anticipated to close on 7/28/2026. This position is overtime eligible. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource. #LI-Hybrid Required Skills: Preferred Skills: The anticipated base pay range for this position is : $52,500.00 - $84,525.00 Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Bereavement Leave – 240 hours for an immediate family member: 40 hour