Sales Admin Support

Job description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeResponsibilities may include the following and other duties may be assigned: Shipment Documentation Support Prepare accurate and complete shipping documents for distributors on time. Review forwarder reports to track shipment status and prepare documents in a timely manner. Work with Trade Operations, Regulatory Affairs, Supply Chain, and other teams to collect and verify required documents before release. Arrange company-stamped documents as requested by distributors or end-users. Maintain hard and soft copies of shipping documents, especially Certificates of Origin (COO), for recordkeeping and audit purposes. Coordinate with relevant teams to provide clarifications or supporting documents when requested by distributors, end-users, or authorities. Commercial Support Support the end-to-end ECATs process for Sales and Marketing activities through ONIT and Cvent. Support PO, contract, and payment processes for non-event expenses through Ariba or other required channels. Coordinate with Procurement when bidding is required. Maintain event and expense trackers, including event lists, event expenses, and the Marketing team travel budget. Support compliance activities by sharing reminders on common issues and guidance with Sales and Marketing. Standardize templates and lead times by event type. Support Pan-Med events, including MWN events and internal Vietnam Marketing team events if needed Required Knowledge and Experience: Bachelor's degree with a minimum of 2 years of relevant experience. Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Team Copilot would be a plus. Strong communication skills, with the ability to collaborate with teammates and understand task requirements. Excellent interpersonal skills, with the ability to work independently in a fast-paced environment. Prior experience supporting a sales or project team will be an added advantage. OFFICE SUPPORT CAREER STREAM: Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization. The majority of time is spent in the delivery of support services or activities, typically under supervision. DIFFERENTIATING FACTORS Autonomy: Established and productive individual contributor. Works on clerical and administrative assignments that may require application of prior experience. Works under moderate supervision, making minor adjustments to methods and processes. Organizational Impact: Works to deliver on day-to-day objectives with direct impact on achievement of results for the job area, including moderate scheduling or customer satisfaction implications. Work consists of tasks that are typically routine, with some deviation from standard practice. Innovation and Complexity: Checks and makes minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems. May be required to highlight areas of concerns/problems and puts forth solutions in own job area. Communication and Influence: Communicates typically with internal contacts within and outside of immediate team. Obtains and provides information requiring some explanation or interpretation. Leadership and Talent Management: May provide guidance and assistance to new or entry level employees. Required Knowledge and Experience: Requires full job knowledge of systems and procedures obtained through prior work experience or education. Requires minimum of 2 years of relevant experience. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.