HR Coordinator – Abbott Diabetes Care (ADC)

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION:Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: · Career development with an international company where you can grow the career you dream of. · Free medical coverage for employees* via the Health Investment Plan (HIP) PPO · An excellent retirement savings plan with high employer contribution · Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. · A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. · A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. The Opportunity Abbott Diabetes Care is seeking a HR Coordinator to support the division’s human resources team and function. This position will report to the Divisional Vice President, Human Resources of Abbott Diabetes Care (ADC) and partner closely across the team to proactively design, develop and maintain division specific processes and programs. We are seeking an enthusiastic, analytical individual with a creative mind and desire to learn. What You’ll Work On Provides general information to employees and services as primary initial interface for employees. Supports the new hire process: handles new hire onboarding; processes new hire paperwork, alignment/system changes, point person to field new hire questions. Processes all terminations/exits, run system reports and send out to various departments. Coordinates employee data changes with HR Shared Services to ensure accurate employee records and support efficient and effective processing. Support business leaders with global responsibility reporting, utilizing HR information systems and data to run reports and validate, analyze, and utilize global employee data. Runs HR reports regularly for HR staff and various client groups. Provides advanced administrative support Divisional Vice President of Business HR and other managers/directors as assigned, including answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, maintaining supplies, handling teleconference and acting as a liaison for remote access issues. May interface with auto reimbursement vendor and employee relocation company. Maintains updated new hire paperwork and updates as needed Remains current on regulatory requirements especially with regard to processing new hires, terminations, and updates in office procedures. Resolves and/or facilitates resolution of employee questions. Ensures that problems/issues are referred to the proper HR staff member for resolution. Composes and distributes HR communications Processes Excellence Awards for Abbott Diabetes Care & President’s Awards once a year. Comply with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors. Assists HR leader to develop policies, programs and tools to enhance organizational capability and implement within business units. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. May establish source documents adhering to corporate standards for stationary and decks of information. Uses intermediate to advanced software skills to perform work assigned and must have comfort level in managing large amounts of data efficiently. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable) and owns several shared team sites Special projects as assigned. Position Accountability/ Scope Consistently interacts with HR staff, high-level executives, and employee population base. Intermediate to advanced knowledge and understanding of business processes and requirements. Frequently handles confidential, business-sensitive information and manages deadline deliverables. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts, maintaining calendars and proactively planning in meeting project deliverables. Primary point of contact for manager’s schedule and coordination. Experience You'll Bring Required Qualifications High School diploma or equivalent. 3+ years previous administrative experience or equivalent. Operates with general instruction and some supervision. Proven ability to manage multiple projects simultaneously, competing deadlines, and proactively seeking methods to enhance efficiencies. Demonstrated high level of confidentiality and discretion on all information and interactions representing the department. Strong analysis and decision making skills. Strong attention to detail and comfort in working with large amounts of data. Can work independently and prioritize work. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook. Preferred Qualifications Some college preferred. Apply Now * Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year. Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews. Apply Now Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews. Divisional Information Medical Devices General Medical Devices: Our medical devices help more than 10,000 people have healthier hearts, improve quality of life for thousands of people living with chronic pain and movement disorders, and liberate more than 500,000 people with diabetes from routine fingersticks. CRM As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats. Diabetes We’re focused on helping people with diabetes manage their health with life-changing products that provide accurate data to drive better-informed decisions. We’re revolutionizing the way people monitor their glucose levels with our new sensing technology. Vascular Abbott Vascular provides innovativ