Executive Assistant

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Professional All Job Posting Locations: West Chester, Pennsylvania, United States of America Job Description: DePuy Synthes is recruiting for a(n) Admin Assistant, located in Pennsylvania. Johnson & Johnson announced plans to separate our Orthopedics business to establish a standalone orthopedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals. Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes. Job Overview The Executive Assistant provides essential administrative and operational support to leaders and teams within Strategy & Transformation. This role helps ensure smooth day‑to‑day operations by coordinating schedules, managing communications, supporting meetings and projects, and maintaining accurate records. The position plays a key role in enabling leaders to focus on strategic priorities while ensuring operational efficiency across multiple corporate functions. Key Responsibilities Provide comprehensive administrative support to assigned leaders and teams, including calendar management, meeting coordination, and follow‑up. Coordinate meetings, conference calls, and onsite/offsite events, including logistics, materials, and attendee communications. Arrange domestic and international travel and prepare expense reports in accordance with company policies. Prepare, format, and distribute internal and external correspondence, presentations, and reports. Serve as a point of contact for internal stakeholders and external partners, ensuring timely and professional communication. Maintain files, trackers, and records to support operational, security, facilities, and real estate activities. Support departmental projects and initiatives by tracking actions, deadlines, and deliverables. Identify opportunities to improve administrative processes and enhance team efficiency. Qualifications Education Required: High school diploma or equivalent Preferred: Associate’s or Bachelor’s degree in Business Administration or a related field Experience and Skills Required: 0–2 years of administrative or office support experience. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint). Clear written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Preferred: Experience supporting multiple leaders or cross‑functional teams. Experience in a corporate, facilities, real estate, security, or operations environment. Familiarity with travel and expense management systems. Demonstrated ability to anticipate needs and proactively solve problems. Strong attention to detail and follow‑through. Strong organizational skills with the ability to manage multiple priorities and deadlines. Other: Language: English (required) Travel: Minimal; occasional domestic travel may be required Certifications: None required For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com. Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers, internal employees contact AskGS to be directed to your accommodation resource. #LI-Hybrid #DePuySynthesCareers Required Skills: Preferred Skills: Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Presentation Development, Process Oriented, Professional Ethics, Teamwork, Travel Planning, Typing The anticipated base pay range for this position is : 91,000.00 USD Anual Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits: • Vacation –120 hours per calendar year • Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year • Holiday pay, including Floating Holidays –13 days per calendar year • Work, Personal and Family Time - up to 40 hours per calendar year • Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child • Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year • Caregiver Leave – 80 hours in a 52-week rolling period10 days • Volunteer Leave – 32 hours per calendar year • Military Spouse Time-Off – 80 hours per calendar year For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits