Executive Assistant –U.S. Hematology Marketing - Reblozyl & Lymphoma Team

Job description

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Key Responsibilities: Role is located at the PPK location (Lawrenceville, NJ) and Giralda Farms (Madison, NJ) offices. Serve as a key administrative and operational partner supporting the Reblozyl and Lymphoma Leadership Team within U.S. Hematology Marketing, helping drive the achievement of business objectives and fostering a high-performing team culture. Provide proactive, confidential executive support to leadership, including management of sensitive information, correspondence, team communications, and business priorities. Manage day-to-day office operations, including telephone coverage, mail and document handling, records management, and ordering/maintaining office supplies, as needed. Provide administrative support for projects, initiatives, and cross-functional activities involving the Reblozyl and Lymphoma teams. Coordinate and organize leadership meetings, team meetings, off-sites, workshops, town halls, and other business events, including agenda development, meeting materials, logistics, minutes, and action-item follow-up. Proactively manage executive calendars, complex meeting schedules, and domestic/international travel arrangements. This includes adjusting calendars to accommodate urgent business needs, resolving scheduling conflicts, prioritizing meeting attendance, and coordinating delegates when necessary. Partner closely with internal and external administrative staff, senior leaders, vendors, consultants, and stakeholders to coordinate complex meetings and business activities. Manage administrative systems supporting daily operations, including Workday, Concur, Microsoft Teams, SharePoint, and other company platforms. Prepare, review, and submit expense reports and reimbursement requests in a timely and accurate manner. Organize and coordinate small- to medium-sized meetings and events, including invitations, venue arrangements, catering, transportation, hotel accommodations, and virtual meeting logistics. Support onboarding activities for new team members and assist with team engagement initiatives, recognition programs, and culture-building activities. Coordinate with other Executive Assistants and Administrative Coordinators to ensure seamless support coverage and partnership across the organization. Assist in the preparation of presentations, reports, dashboards, and other business documents for leadership meetings and strategic reviews. Perform additional duties and special projects supporting the Reblozyl and Lymphoma teams and the broader Bristol Myers Squibb organization, as assigned. Key Qualifications and Experience: Minimum of 5–7 years of Executive Assistant, Administrative Assistant, or related experience supporting senior leaders in a corporate environment; pharmaceutical, biotechnology, or healthcare industry experience preferred. Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion. Advanced proficiency in Microsoft Office applications, particularly Outlook, Teams, Word, PowerPoint, and Excel; SharePoint experience preferred. Excellent written and verbal communication skills with strong attention to detail. Proven ability to work independently with limited day-to-day supervision while managing multiple competing priorities. Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization. Ability to exercise sound judgment, anticipate needs, solve problems proactively, and make appropriate decisions independently. Flexible and adaptable, with the ability to respond effectively to changing business priorities and schedules with limited notice. Experience supporting a fast-paced, matrixed organization and collaborating across cross-functional teams. Exposure to working within a global business environment is preferred. If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career. Compensation Overview: Madison - Giralda - NJ - US: $74,630 - $90,434 Princeton - NJ - US: $74,630 - $90,434 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/. Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include: Health Coverage: Medical, pharmacy, dental, and vision care. Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP). Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support. ​Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown. *Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours, depending on the nature of their work, and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors, leased workers and other service providers are not eligible to participate in the program. Uniquely Interesting Work, Life-chang