ADMINISTRATIVE ASSISTANT III

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Professional All Job Posting Locations: Ciudad Juarez, Mexico Job Description: About MedTech Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech. About Electrophysiology Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. As Johnson & Johnson MedTech Electrophysiology, we have one goal – to ensure those with atrial fibrillation can live the lives they want. For more than 30 years, we’ve been the global market leader in the science and technology of cardiac arrythmia treatment. Our suite of tools means electrophysiologists are empowered to personalize their approaches for patients with effective and reproducible workflows. Together, we’re changing what it means to be diagnosed with atrial fibrillation or other cardiac arrhythmias. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech We are searching for the best talent for: Administrative Assistant III Purpose:Administrative Assistant responsibilities include providing administrative support to ensure efficient results within the Site. Supports managers and employees with activities related to organization and communication across the Campus. Responsible for confidential information. Acknowledge of a variety of practices and procedures regarding migration, purchasing and organizational standards. Ability to effectively communicate ensuring that all administrative responsibilities are completed. You will be responsible for: Provides Administrative support to the Plant Manager and Site Staff. Independently answers and composes routine correspondence. Screens and answers routine telephone calls, screens mail, arrange appointments and answers routine inquiries. Maintains critical follow-up file meetings, appointments, projects, and periodic activities. Procures and monitors department supplies. Prepares and issues reports as requested. Maintains Plant Manager Calendar updated and schedules one-on-one meetings. Provides Bilingual support (English/Spanish) in all duties and responsibilities. Maintains/coordinates department record retention system. Keeps control of Staff Conference Rooms appointments. Maintains Organizational Structures graphic representations Assist in the preparation of department presentations. Coordinates travel arrangements, meetings, hotel and ground transportation for the department and for internal/external customers. Participate in initiatives aligned with the company objectives. Ensures compliance to the Quality Policy in all activities. Support and promote the safety and industrial hygiene objectives of the plant. Responsible for communicating business-related issues or opportunities to next management level Responsible for following all Company guidelines related to Health, Safety and Environmental practices as applicable. For those who supervise or manage a staff, responsible for ensuring that subrdinates follow all Company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition, if applicable Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures Responsible for assisting executive visits and coordinating transportation/logistics of visitors. Performs other duties assigned as needed Qualifications / Requirements: University / bachelor’s degree or equivalent, Engineering, any specialty. Experience in the Medical Device industry or medical field, preferably. Demonstrated knowledge of manufacturing principles and practices, and procedures. Knowledge of specific business practices and software and software applications. Ability to communicate effectively with a diverse clientele base. Ability to work cooperatively with coworkers and the public. Ability to perform duties in accordance with policies and procedures and in to comply civil rights requirements. Knowledge and experience with EH&S and electrical machinery installations. For Critical Equipment: Strong proven experience on software troubleshooting for PLCs,HMIs, Vision Systems and Robots, such as (but not limited to) Siemens, Allen Bradley, Cognex, Adept, etc. For Critical Equipment: Strong experience on troubleshooting Personal Computers (PCs) and the different devices (drivers, controllers) For Critical Equipment: Experience on programming under different architectures and different levels (low and/or high level) #LI-Onsite Required Skills: Preferred Skills: Agility Jumps, Analytical Reasoning, Business Behavior, Collaboration Tools, Cost-Benefit Analysis (CBA), Data Analysis, Execution Focus, Monitoring, Evaluation, and Learning (MEL), Process Oriented, Project Management Methodology (PMM), Project Management Office (PMO), Project Reporting, Project Support, Stakeholder Engagement, Statement of Work (SOW), Time Management