Executive Assistant

Job description

Job Description We are seeking a highly organized, proactive, and trusted Executive Assistant to provide comprehensive support to the Managing Director and Saudi Leadership Team. In this role, you will serve as a key partner in enabling effective leadership operations, ensuring seamless coordination across stakeholders, and supporting the delivery of high-impact business priorities. The ideal candidate will bring strong executive presence, exceptional discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment. Key Responsibilities Executive & Office Support Provide proactive administrative support to the Managing Director, including calendar management, correspondence, documentation, and daily office operations. Prepare high-quality reports, presentations, and corporate materials. Maintain organized filing systems and support efficient office administration. Leadership & Stakeholder Coordination Act as a liaison for the Saudi Leadership Team, facilitating collaboration across functions and stakeholders. Support communication and coordination with internal and external partners. Serve as a trusted and confidential member of the Leadership Team. Meeting & Governance Management Coordinate leadership meetings, including agendas, materials, minutes, and action tracking. Support Business Reviews, Town Halls, and leadership forums to ensure effective execution and follow-through. Travel & Expense Management Manage domestic and international travel arrangements, visas, itineraries, and accommodations. Process expenses, support budget tracking, and liaise with vendors in compliance with company policies. Events & Engagement Plan and deliver leadership visits, employee events, and engagement activities. Organizing all senior management team visits to Saudi and all Saudi Leadership team away days/team building sessions Coordinate regional and global leadership visits with strong cultural awareness and professionalism. Confidentiality & Compliance Handle sensitive information with discretion and professionalism. Ensure compliance with company policies, processes, and administrative standards. Projects & Continuous Improvement Support special projects and operational improvement initiatives. Leverage digital tools and collaboration platforms to enhance efficiency and ways of working. Additional Projects: Partner with HR on organizational development and design initiatives supporting employee development programs that enhance organizational capability and support long-term career growth. Requirements Minimum 5 years of experience supporting senior executives (Senior Director / Executive level). Proven experience in executive administration, office management, and leadership support. Strong organizational and prioritization skills, with the ability to manage multiple competing demands. Excellent written and verbal communication skills, with strong stakeholder engagement capabilities. Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint) and digital collaboration platforms. Demonstrated experience in:Complex calendar and travel management (including visas) Event planning and coordination Expense management and budget tracking High level of integrity, discretion, and professionalism. Strong attention to detail, problem-solving capability, and ability to anticipate needs. Cultural awareness and ability to work across diverse teams and geographies. Required Skills: Adaptability, Communication, Event Planning, Interpersonal Relationships, Meeting Organization, Microsoft Outlook, Office Administration, Prioritization, Reporting and Analysis, Scheduling Preferred Skills: Current Employees apply HERE Current Contingent Workers apply HERE Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: VISA Sponsorship: Travel Requirements: Flexible Work Arrangements: Not Applicable Shift: Valid Driving License: Hazardous Material(s): Job Posting End Date: 08/17/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.