Senior Legal Executive Assistant

Job description

Career CategoryLaw/LegalJob DescriptionJoin Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Legal Executive Assistant What you will do Let’s do this. Let’s change the world. We are seeking a highly organized and proactive Senior Legal Executive Assistant to provide comprehensive administrative support to a Vice President of Law for the Development, Regulatory, Operations and Contracts Law Team (DROC), the DROC Law Team and Corporate Sustainability Team generally. The role requires exceptional judgment, discretion, organization, responsiveness, and the ability to anticipate needs in a fast-paced, global legal environment. The successful candidate will independently manage complex priorities, coordinate across functions, and support work involving research and development, regulatory, manufacturing and quality, real estate, construction and contracting matters. The ideal candidate will possess excellent organizational and communication skills, ability to anticipate business needs, and proficiency with the Microsoft suite of software. Responsibilities: Provide comprehensive, proactive administrative support to the Vice President, DROC attorneys and the Corporate Sustainability Team, serving as a trusted partner and central point of coordination. Proactively manage complex calendars, resolve scheduling conflicts, optimize use of time, and ensure the attorneys are appropriately prepared for meetings and key decisions. Coordinate domestic and international travel arrangements, including air, hotel, ground transportation, itineraries, and changes arising from evolving business needs. Prepare and process expense reports and other administrative submissions accurately and in accordance with company requirements. Plan and coordinate team, cross-functional, and external meetings, including agendas, pre-read materials, attendee lists, technology, facilities, catering, and follow-up actions. Maintain awareness of global time zones and coordinate effectively with colleagues and business partners across regions. Review, prioritize, and flag high-priority communications and pending approvals, as requested, and follow through to support timely completion. Compose, edit, proofread, and format correspondence, presentations, reports, legal documents, and other materials with a high degree of accuracy and professionalism. Organize and maintain electronic files, records, SharePoint sites, Teams channels, and other collaboration spaces to support efficient access, version control, and confidentiality. Coordinate legal and business projects, track milestones and action items, and follow up with responsible stakeholders to support timely execution. Assist with budget tracking, accruals, purchase orders, invoices, and coordination with Finance, Law Operations, outside counsel, consultants, and vendors, as applicable. Support contract-related administrative activities, including document routing, signature coordination, status tracking, and maintenance of executed agreements and related records. Conduct factual research and gather information at the direction of the attorneys. Act as a professional liaison with internal stakeholders, including R&D, Regulatory, Operations, Quality, Finance, Human Resources, and Law Operations, as well as external stakeholders. Maintain strict confidentiality and exercise sound judgment in handling sensitive legal, regulatory, business, and personnel information. Provide backup support to other administrative professionals and assist the broader DROC team and Corporate Sustainability Team with ad hoc priorities as needed. Manage multiple priorities in a continually changing environment while maintaining accuracy, responsiveness, and a high level of service. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. Basic Qualifications: Associate’s degree and 4 years of administrative support experience OR High school diploma / GED and 6 years of administrative support experience Preferred Qualifications: Experience supporting a Vice President or other senior executive in a large, complex organization; experience supporting multiple attorneys or senior leaders is strongly preferred. Experience in a corporate legal department, life sciences company, regulated industry, or professional services environment. Exceptional organizational and time-management skills, with demonstrated ability to anticipate needs, manage competing priorities, and meet deadlines with limited supervision. Absolute discretion, sound judgment, tact, diplomacy, creativity, flexibility, and initiative in resolving issues and handling confidential information. Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint, and ChatGPT, with the ability to learn additional systems quickly. Excellent written and verbal communication skills, including strong proofreading, editing, and document-formatting capabilities. Strong project coordination skills and attention to detail, with a consistent record of accurate and timely execution. Ability to build effective relationships and collaborate across functions, levels, and geographies. Ability to work independently, exercise appropriate judgment, and identify when escalation or additional direction is needed. Knowledge of legal terminology and familiarity with legal department operations, contracting processes, budget management, and outside counsel or vendor administration. Amgen experience is a plus. What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies Apply now and make a lasting impact with the