Executive Administrative Assistant

Job description

We anticipate the application window for this opening will close on - 11 Aug 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeWe are seeking a highly capable Executive Assistant to support global supply chain leadership in a fast-paced, highly visible role that is critical to organizational success. This position will serve as a trusted partner to senior leaders, managing complex calendars, coordinating meetings across regions and time zones, preparing polished communications and business materials, arranging travel, processing expenses, and ensuring smooth day-to-day operations. The ideal candidate brings strong judgment, discretion, and initiative, along with the ability to manage multiple priorities, support special projects, improve administrative processes, and collaborate effectively with internal and external stakeholders. This is an excellent opportunity for an experienced administrative professional who enjoys working at the center of a global business, influencing operational effectiveness, and contributing to a high-performing supply chain organization. At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote within the United States, with a preference for candidates located near a Medtronic site to support stronger cross functional collaboration and maintain our competitive advantage. This role will require 10-15% of travel to enhance collaboration and ensure the successful completion of projects. Act boldly. Compete to win. Move with speed and decisiveness. Foster belonging. Deliver results…the right way. That’s the Medtronic Mindset — our cultural norms. Our brand is rooted in action, not just words. The Medtronic Mindset defines the expectations of our culture. Every person here plays a role in bringing it to life. We recognize your extraordinary potential to ensure future generations live better, healthier lives. Responsibilities may include the following and other duties may be assigned: Provides general administrative support including preparing communications and maintaining schedules. Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment. Administers inter-department or inter-unit programs or processes. May be responsible for coordinating travel and submitting expenses. Must Have: To be considered for this role, please ensure the minimum requirements are evident in your applicant profile and resume: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 6 years of relevant experience. Nice to Have: Proven experience supporting senior leaders in operations, manufacturing or supply chain in a global organization. Demonstrated ability to manage complex calendars, priorities, and scheduling across multiple time zones Strong experience coordinating domestic and international travel and processing expense reports accurately and efficiently in SAP Concur Excellent written and verbal communication skills, with the ability to prepare polished correspondence, presentations, and reports High level of professionalism, discretion, and sound judgment when handling sensitive or confidential information Strong organizational skills with exceptional attention to detail and follow-through Ability to manage multiple priorities simultaneously and adapt quickly to changing business needs Experience coordinating meetings, leadership events, and cross-functional activities across departments or regions Ability to gather, compile, and summarize information to support leadership decision-making and operational planning Demonstrated initiative and ability to work independently with limited direction Strong problem-solving skills, including the ability to identify process improvements and recommend more efficient ways of working Collaborative mindset with the ability to build effective relationships with internal and external stakeholders Experience providing guidance, coordination, or day-to-day directions to junior team members is preferred Advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate c