Lead Associate, Administrative Services

Job description

Job Description Global Oncology is a critical driver of company growth and most importantly significant patient impact – this is an opportunity to join an organization of colleagues with high energy, passion and patient-driven purpose. Under the direction of the Sr. Vice President of Global Oncology Marketing, the Lead Administrative Assistant will provide administrative support to the leader, the Executive Director of Launch Excellence and Business Operations, and the Global Oncology organization. The primary activities include and are not limited to the following: Coordinates and performs multiple administrative tasks, including calendar scheduling, meeting management, travel and expense management. Completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills. Schedules complex, multi-leg and international travel and coordinates trip agendas across multiple stakeholders. Supports the use of team sites and other information sharing tools. Effectively interacts with our company's executives and employees, as well as external parties, both on-site and remotely. Coordinates and/or leads special projects within the organization. Location: Rahway, NJ| Hybrid role: Minimum of 3 days a week onsite. Willingness to travel in support of local meetings, occasionally. Education: Required: High School Diploma or equivalent. Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification). Required: Minimum of 10 years Administrative Assistant experience. Minimum of (5) years supporting executive level leaders. Advanced computer skills, including Microsoft Outlook, Word, Excel, PowerPoint and other internal applications. Willingness to explore and learn new technologies. Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel. Experience processing visa/passport applications. SAP experience processing expense reports, purchase orders, payment requests. Experience with event planning and coordination. Extraordinary attention to detail. Outstanding communication and people skills. Self-started/motivated with the ability to take an incentive approach. Ability to handle and prioritize many simultaneous assignments, independently. Documented experience as a strong performer in current and past positions. Preferred Experience with financial and budget tasks. Experience in or with a commercial marketing division. #MSJR The salary range for this role is: $100,400 - $158,000 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs. The successful candidate will be eligible for annual bonus and long-term incentive, if applicable. We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. Required Skills: Event Planning, Interpersonal Relationships, Microsoft Applications, Prioritization, Process Improvements, Processing Expense Reports, Scheduling, Taking Initiative, Travel Expertise Preferred Skills: Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only: Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement​ We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: 10% Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): N/A Job Posting End Date: 08/18/2026*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.