Associate Operations Specialist - Global Inclusion Diversity & Equity (GIDE)

Job description

We anticipate the application window for this opening will close on - 31 Aug 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeGlobal Inclusion, Diversity & Equity (GIDE) helps advance Medtronic's mission by supporting initiatives, programs, events, and partnerships that foster an inclusive workplace and strengthen employee engagement across the organization. This function collaborates with leaders, employee resource groups, Human Resources, and business partners to drive strategic priorities, operational excellence, and meaningful employee experiences. This position is based in Minneapolis, Minnesota and works onsite. Minimal travel may be required to support meetings, events, and business activities. The Associate Operations Specialist - GIDE provides operational, project coordination, and administrative support for the Global Inclusion, Diversity & Equity (GIDE) function. This role supports leadership meetings, programs, events, and ongoing initiatives through project coordination, financial administration, meeting logistics, reporting, and stakeholder engagement. The position works closely with internal partners, vendors, and senior leaders to help ensure priorities are executed effectively and deliverables are completed on schedule. This role will provide project organization support and partnership to the GIDE team (includes Networks/ERGs, IDE External Partnerships and Community, and COE teams). You will work directly with the teams to provide specialized function-related support and lead administrative and project coordination. You will have the opportunity to work across multiple teams to be sure needs are met for leadership and other team members. This role requires skill, tact, discretion, organization, and judgment to accomplish objectives as assigned. Primary Responsibilities Prepare presentations, reports, meeting materials, and other business resources to support leadership meetings, GIDE initiatives, and employee engagement activities. Coordinate day-to-day project activities, including timelines, milestones, dependencies, and readiness activities to support successful execution of key priorities. Manage end-to-end invoice processing activities, including purchase order initiation, vendor setup requests, invoice submission, tracking, and issue resolution. Partner with budget management, Accounts Payable, vendors, and internal stakeholders to support accurate financial administration and timely payment processing. Coordinate logistics for virtual, onsite, and offsite meetings, events, speaker engagements, and site visits, including scheduling, room reservations, technology setup, and meeting support. Maintain project plans, status reports, meeting notes, action items, and other project documentation to provide visibility into progress and deliverables. Build and maintain effective working relationships with senior leaders, Human Resources partners, vendors, and cross-functional stakeholders. Support confidential business activities requiring sound judgment, discretion, organization, and attention to detail. Required Qualifications Bachelor's Degree. Experience in project coordination, operations support, administrative support, program support, or a related business function. Experience coordinating multiple projects, activities, or deliverables with competing deadlines. Experience using Microsoft Word, PowerPoint, Excel, and SharePoint in a business environment. Experience coordinating meetings, calendars, events, or stakeholder communications. Preferred Qualifications Experience managing purchase orders, vendor setup processes, invoice submission, and payment tracking. Experience supporting senior-level leaders in a corporate environment. Experience coordinating virtual and hybrid meetings using Microsoft Teams, Zoom, video conferencing, or similar collaboration platforms. Experience coordinating activities across multiple stakeholders, locations, or time zones. For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):$57,600.00 - $86,400.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). The following benefits and additional compensation are available to those regula