Executive Assistant

Job description

EXECUTIVE ASSISTANT Sandvik Mining is a global leader in equipment, tools, parts, and services for the mining and infrastructure industries, with applications in drilling, cutting, loading, tunneling, and quarrying. Proudly ranked among Forbes Top 50 Global Employers. The RoleProvide high level secretarial and administrative support for the organization’s executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people. The role will be based in Kitwe, Zambia, reporting to the Vice President Sales Area Central Africa Essential duties & responsibilitiesExecutive SupportManage and maintain the executive's calendar, appointments, and travel arrangements. Screen and prioritize incoming emails, calls, and correspondence. Prepare, edit, and distribute reports, presentations, memos, and other documents. Organize and coordinate meetings, including agenda preparation and minute-taking. Follow up on action items and ensure deadlines are met. Communication and CoordinationAct as the primary point of contact between the executive and internal/external stakeholders. Coordinate communication across departments and provide administrative support for executive initiatives. Draft professional correspondence on behalf of the executive. Handle inquiries and requests in a timely and professional manner. Meeting and Event ManagementArrange executive meetings, conferences, workshops, and business events. Prepare meeting materials, presentations, and briefing documents. Record minutes and monitor follow-up actions. Travel and LogisticsCoordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries. Prepare travel expense claims and related documentation. Office AdministrationMaintain confidential records, documents, and filing systems. Manage office supplies and administrative resources for the executive office. Support budget tracking and procurement activities where required. Ensure compliance with company policies and procedures. Confidentiality and GovernanceHandle sensitive and confidential information with the highest level of discretion. Support governance requirements through accurate record keeping and document management. Assist with board meetings, executive committee meetings, and strategic projects where applicable. Qualifications and ExperienceEducationDiploma in Business Administration, Public Administration, Office Management, or a related field. ExperienceMinimum of 3–5 years' experience in an Executive Assistant, Personal Assistant, or senior administrative support role. Experience supporting senior executives or leadership teams. Experience in a corporate, mining, industrial, or multinational environment is an added advantage. Knowledge and SkillsExcellent organizational and time management skills. Strong written and verbal communication skills. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Strong report writing and presentation preparation skills. Ability to manage multiple priorities and work under pressure. High level of professionalism and confidentiality. Strong interpersonal and stakeholder management skills. Attention to detail and problem-solving abilities. Key CompetenciesIntegrity and Trust Confidentiality Planning and Organizing Professional Communication Customer Focus Initiative and Proactiveness Adaptability and Flexibility Attention to Detail Collaboration and Teamwork Results Orientation Key Performance Indicators (KPIs)Timely management of executive calendars and meetings. Accuracy and quality of reports, correspondence, and presentations. Effective coordination of travel and logistics. Timely completion of assigned action items and follow-ups. Stakeholder satisfaction with executive support services. Compliance with document management and confidentiality requirements. A glimpse of our cultureAt Sandvik, we believe that a diversity of experience, perspective and background will lead to a better environment for our employees, our business and, therefore, our customers. Visit our stories hub, LinkedIn or Facebook to get to know us better. You must be physically and medically fit to work in a mining environment, including meeting all customer vaccination requirements. Application We look forward to your application and ask you to please make sure that we have it no later than 8th September 2026. Our recruitment process is open and fair – we welcome all applicants and evaluate every unique application in line with the specified requirements profile to find the best match for the position. Get to know more about Sandvik and apply here Sandvik is an equal opportunity employer, striving for practices and programs that are bias free and in which employees are treated fairly to ensure fair opportunity​ with the best outcome for every individual securing no discrimination on grounds including but not limited to, age, gender, gender expression, race, ethnicity, language, religion, sexual orientation, or disability.​ To ensure an inclusive, equitable and diverse work environment where people can develop and perform well, our focus areas are: great leadership, lifelong learning & development, career opportunities & open job market and safe & fair work environment.