HR & Finance Administrator

Job description

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe. Key Responsibilities Human Resources & Labour Administration Manage day-to-day HR administration for approximately 15 employees Maintain employee records and personnel documentation Manage attendance and employee leave records Support employee onboarding and offboarding Prepare and maintain employment-related documents Coordinate payroll-related information Liaise with external labour and social insurance specialists Support social insurance and labour insurance administration Respond to general employee HR and labour-related enquiries Support the maintenance of employment regulations and internal policies Coordinate annual employee health checks and other labour related requirements Support recruitment activities when required Communicate with UK Headquarters regarding HR-related matters Provide general HR and administrative support to the Japan management team Finance & Banking Administration Process monthly bank payments to suppliers and business partners Process employee salary payments Process employee bonus payments Review company bank balances Send weekly bank balance reports to UK Headquarters Collect and organise expense documentation from related companies Provide accounting documents and supporting information to the external accounting firm Liaise with the external accounting firm regarding routine accounting matters Maintain invoices, receipts, and other finance-related documentation Technical accounting, tax filings, and statutory accounting matters are mainly handled in cooperation with an external accounting firm. Experience & Qualifications Required Previous practical experience in HR, labour administration, finance, or accounting administration Good general computer skills Working knowledge of Microsoft Excel, Word, and Outlook Good organizational and administrative skills Ability to handle confidential employee and financial information appropriately Preferred Candidates with experience in both HR and Finance/Accounting will be strongly preferred. Experience in any of the following would be an advantage: HR and labour administration in a small or medium-sized company Payroll administration Salary and bonus bank payment processing Internet banking Employee attendance and leave management Employee onboarding and offboarding Liaising with external payroll, accounting, or labour specialists Working within an international or foreign-owned company Reporting to an overseas headquarters English Skills Fluent spoken English is strongly preferred BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in. Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law. Accessibility Accommodation If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to. #whereyoubelong