Senior Lead Payroll Tax Analyst - America's

Job description

Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape. Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality. Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward. The Senior Lead Tax Analyst - Americas is the enterprise owner of payroll tax governance, compliance strategy, risk management, and operational excellence across the United States, Canada, Mexico, Argentina, and Brazil. This highly specialized role leads the full payroll tax lifecycle, including tax configuration and calculations, agency registrations, deposits and filings, reconciliations, tax notices, amendments, quarter-end and year-end, equity compensation, controls, audits, and issue resolution. The position establishes standards, drives consistent controls, and leads cross-functional decisions with Payroll, Accounting, Stock Administration, HR, Global Mobility, Legal, Treasury, vendors, tax authorities, and external tax specialists. The role is expected to shape a scalable payroll tax operating model and provide functional leadership as the organization grows. Essential Duties And Responsibilities Own end-to-end U.S. federal, state, and local payroll tax compliance, including employee and employer withholding, taxable wage reporting, deposits, returns, reconciliations, corrections, and related accounting support. Serve as the payroll tax functional lead for Workday Payroll, including tax configuration, earnings and deduction taxability, jurisdiction setup, calculation validation, testing, reporting, and production issue resolution. Oversee ADP Smart Compliance Employment Tax activities, including data transmission, tax funding, deposits, filings, tax profiles, quarter-end exceptions, Statements of Deposit, amendments, tax notices, and service cases. Lead quarter-end and year-end payroll tax activities, including balancing and review of Forms 941, 940, W-2, W-3, W-2c, W-3c, state and local returns, and amended filings. Reconcile taxable wages and payroll tax liabilities across Workday Payroll, ADP Smart Compliance, payroll registers, general ledger accounts, cash funding, and filed returns; research and resolve variances. Manage federal, state, and local tax notices and agency inquiries from receipt through resolution, including research, response preparation, vendor coordination, penalty abatement, refunds, and documentation. Manage payroll tax registrations, tax identification numbers, powers of attorney, deposit frequencies, tax rates, account maintenance, and account closures for new and existing jurisdictions. Own payroll taxation and reporting for RSUs, PSUs, ESPP, stock options, sell-to-cover transactions, tax shortfalls, excess withholding refunds, and related corrections in partnership with Stock Administration. Provide expert guidance on multi-state and local taxation, remote and mobile employees, supplemental wages, FICA, FUTA, SUI, paid leave and disability programs, reciprocity, resident and work jurisdictions, and other complex tax scenarios. Monitor legislative and regulatory changes; assess impact and coordinate updates to payroll configuration, vendor setup, controls, procedures, testing, reporting, and employee communications. Maintain SOX-ready payroll tax controls, process documentation, calendars, issue trackers, reconciliations, audit support, and evidence of review; identify opportunities to automate and strengthen processes. Lead complex payroll tax issue resolution with internal partners, tax authorities, ADP, Workday support teams, auditors, and external ; escalate vendor service or compliance risks when needed. Support payroll tax audits, merger and acquisition activity, legal entity changes, successor employer requirements, and other special projects. Develop and maintain the payroll tax governance framework for the Americas, including policies, standards, controls, compliance calendars, review protocols, documentation requirements, and issue escalation paths. Serve as the company's highest-level payroll tax authority for the covered countries, establishing positions on complex matters and leading cross-functional decisions that affect payroll compliance, accounting, system design, and employee reporting. Identify, assess, prioritize, and mitigate payroll tax risk across covered jurisdictions; provide leadership reporting on material exposures, audit findings, remediation plans, and recurring compliance trends. Lead complex payroll tax investigations, corrections, voluntary disclosures, agency examinations, penalty-abatement efforts, and remediation programs through closure. Lead payroll tax workstreams for enterprise initiatives, including Workday Payroll implementation and optimization, acquisitions, divestitures, legal entity changes, reorganizations, and payroll transformation programs. Establish payroll tax design principles and control requirements that can scale to future countries, payroll solutions, and operating models. Provide technical direction, coaching, and functional leadership to regional payroll teams and future payroll tax resources; contribute to talent planning and organizational design for the payroll tax function. Own payroll tax governance and compliance oversight for Canada, Mexico, Argentina, and Brazil, coordinating with local payroll providers and internal stakeholders while maintaining primary ownership of U.S. payroll tax. Provide backup support for U.S. payroll processing and related payroll compliance activities when necessary. REQUIRED: Bachelor's degree in Accounting, Finance, Business, Taxation, Human Resources, or a related field, or equivalent relevant experience. At least 10 years of progressive payroll tax experience, including deep, hands-on responsibility for U.S. federal, state, and local payroll taxes in a complex, multi-state environment and experience supporting payroll tax matters across multiple countries. Demonstrated ability to independently own the full payroll tax lifecycle, including configuration, calculations, funding, filings, reconciliations, notices, amendments, quarter-end, year-end, and controls. Hands-on Workday Payroll experience, including U.S. payroll tax configuration, calculation review, testing, reconciliation, reporting, and issue resolution. Experience with ADP Smart Compliance Employment Tax or a comparable enterprise payroll tax filing platform. Strong technical knowledge of federal, multi-state, and local payroll taxation, including FICA, FUTA, SUI, supplemental wages, paid leave and disability programs, reciprocity, and amended returns. Experience with payroll taxation and reporting for RSUs, ESPP, and other equity compensation. Experience managing tax notices, registrations, agency inquiries, vendor escalations, tax reconciliations, and payroll tax controls. Ability to research complex payroll tax matters, interpret requirements, assess enterprise risk, document conclusions, influence decisions, and drive issues through resolution with limited direction. Strong analytical, executive communication, pr