Sr. Accounts Payable Representative

Job description

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 100,000 colleagues delivers an unrivalled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit www.thermofisher.com. Job Title: Senior Accounts Payable Representative – 6-Month Fixed-Term Assignment Group / Division: Global Business Services Career Band: 3 Position Location: Budapest Reports to: PTP Team Lead / Supervisor POSITION OVERVIEW: This role will have a specific focus on supporting the hyper-care period following migrations, helping to ensure a smooth transition by addressing and resolving migration-related queries and issues. Due to the project-based nature of this support, this is a temporary position for a period of six months. This position is responsible for resolving all assigned incoming cases quickly and accurately, demonstrating knowledge of the end-to-end process with a strong focus on customer service and issue resolution to create a great end-user experience. It involves operational activities and execution within routine systems and/or processes. The representative performs basic analysis across accounting, finance, procurement, and customer service. They apply their knowledge to synthesize information, identify appropriate solutions, and draw conclusions based on the requested requirements. MAJOR AREAS OF RESPONSIBILITY: • Process and troubleshoot invoices accurately and efficiently throughout the month utilizing different ERPs and systems. • Pro-actively chasing outstanding actions to ensure invoices are processed and paid on time. • Research and resolve supplier disputes and issues. Resolution to include root cause analysis and proactive steps to mitigate future issues. • Provides customer service, answering and resolving questions, as well as customer problems; directs different cases to the department or person in charge for correct resolution; Educates internal and external customers on policies and procedures as appropriate; prepares and provides data for clients; retrieves and requests additional documentation when required. • Adhere to contractual payment terms to ensure the smooth operation of the business while maximizing cash flow. • Ensures that documents are processed, in accordance with policies and procedures; maintains data tracking logs for metrics, production and compliance reporting; validation of accuracy of supporting documentation used in exceptions; allocates income or expenses when processing documents; validation and recording of transactions in subsidiary books; enters journal entries; compares data from various sources with recorded transactions for processing; identification of items (e.g., documents, claims, receipts) to escalate; and verify customer information (e.g. name, supplier number) in systems. • Contributes to quality control by reviewing documentation for accuracy and compliance with policies and procedures, adheres to legal and regulatory requirements to ensure compliance; Notifies management of quality issues or concerns by identifying data trends and system and process issues, and communicating to stakeholders; shares process improvement suggestions; and performs quality controls on processed documents. • Completes assigned work and priorities using policies, data, and resources; collaborating with managers, co-workers, internal clients, and others involved in the processes. • Complies with company policies, procedures and standards of ethics and integrity by implementing related action plans; using the open-door policy; and applies them in the execution of processes. • Maintains involvement and communication through telephone, email, chat, or any other means with internal and external clients involved in the processes. • Identifies opportunities for optimization and continuous improvement of processes related to the department, to establish new strategies and apply best practices. • Provides support and makes any other request that is required by the company's needs. • Mentoring and training a new member of the team. • Other duties as assigned. REQUIRED EDUCATION/EXPERIENCE: • Professional Technician or university high school student in Accounting, Finance or Business Administration. • 3+ years of experience in Accounts Payable, Procurement or Customer Service. • Shared Service Centers experience is desirable. • Confident knowledge of MS tools (Outlook, Excel) • Ability to multitask and follow (frequently changing) priorities • Team person attitude, quick learner, flexibility and high adaptability to change • Positive approach and a "can-do" attitude NICE TO HAVE: • Process Improvement/Process Standardization/Process Automation experience REQUIRED SKILLS: • Proficiency in English: B2+ English Level. • Desirable: Basic AP (Accounts Payable) Terminology knowledge in German and French. • MS Office: Word, Power Point, Outlook - Excel intermediate • ERPs (Enterprise Resource Planning) experience (Oracle, SAP, JD Edwards, Mainframe). • Experience using Coupa software and other financial tools is desirable.