Team Assistant

Job description

Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role As Team Assistant in London, you will support the team around Helsing's chief operating officer as it works with governments, armed forces and industry partners. Alongside the Executive Assistant, you will arrange meetings, manage complex diaries across time zones and handle correspondence with senior officials with care and discretion. You will plan travel in Britain and abroad, keep expenses accurate and help information move smoothly between departments. Your work creates the conditions for colleagues to answer partners quickly and deliver on Helsing's commitments to European defence. It also shapes how the people we serve experience the company. The day-to-day Act as first point of contact for the leadership team, handling correspondence with internal departments, external stakeholders and suppliers, and prioritising incoming requests so that nothing urgent waits Manage complex diaries for several senior colleagues, scheduling internal and external meetings across time zones and resolving conflicts before they reach the leadership team Plan business travel in Britain and abroad end to end, covering itineraries, visas and logistics, so that every trip delivers the maximum number of useful meetings Prepare travel and team expense reports accurately and to deadline, keeping spending transparent and within policy Organise meetings and events with senior officials across government, industry and Helsing's executive team, from agendas and briefing packs to venues and follow-ups You should apply if you Have supported senior stakeholders in a team assistant, executive support, office management, workplace coordination, event management or hospitality role Organise competing priorities calmly and bring structure to a busy, fast-moving environment Communicate clearly in writing and in person, including with senior officials and external partners Apply sound judgement, reliability and complete discretion when handling confidential information Work fluently in English and are comfortable with MS Office, particularly Outlook Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points. Nice to Have Manage travel and expenses in SAP Concur Have worked in a high-growth technology company, a start-up or the defence industry, and use AI tools comfortably in daily work Join Hel