Workplace Planning Lead

Job description

Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role Our offices need to keep pace with the speed at which we grow. As Workplace Planning Lead, you will shape how our global office footprint evolves, translating headcount plans into seating, space and capacity models across Munich, Berlin and our wider network of sites. You will guide decisions on expansions, relocations and consolidations, partnering with Workplace Managers, Real Estate colleagues and senior stakeholders so that teams always have the space they need to deliver. This is the first global planning layer within our Workplace team, so you will also define the standards, data and ways of working that the function will scale with over the coming years. The day-to-day Build seat, space and capacity planning models that keep every office aligned with headcount growth, and deliver space changes at pace across existing locations Forecast workplace demand across all sites, setting the workplace standards, seating strategies and design principles that teams plan against Shape real estate decisions on lease renewals, expansions and consolidations, supplying the occupancy data and capacity insights that inform negotiations and location strategy Plan and deliver new office openings, relocations, fit-outs and closures together with Workplace Managers, so that transitions happen with minimal disruption to teams Create occupancy dashboards and planning models that give leadership a clear view of utilisation, and surface opportunities to use space more efficiently You should apply if you Have planned workplace capacity, workplace strategy, corporate real estate or facilities across a growing organisation Have delivered office expansions, relocations or workplace transformations from planning through to occupation Translate business growth and headcount forecasts into practical space requirements, using data and simple models to support decisions Work effectively across multiple locations and with stakeholders at every level, communicating clearly in German and English Make well-evidenced decisions quickly, and adjust plans as priorities shift Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.