Vendor Management Coordinator

Job description

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Job Description This is a unique opportunity to join Thermo Fisher Scientific Inc., a world-class company that is dedicated to enabling our customers to make the world healthier, cleaner, and safer. As a Vendor Management Coordinator of Clinical Supplies, you will play a crucial role in managing a team within the department and overseeing projects to ensure compliance with established policies, procedures, and regulations. Responsibilities: Supports the day-to-day operations of study drug, comparator, and depot management activities. Coordinates with vendors and supports vendor management when clinical supply services are outsourced. Requests and reviews vendor quotations, ensuring that pricing, scope, quantities, and services are aligned with internal client requirements. Creates and manages Purchase Orders (POs) in accordance with global procedures, internal agreements, approval requirements, and established financial controls. Connects with and manages vendors selected to provide clinical supply services, ensuring agreed requirements, timelines, costs, and deliverables are met. Maintains oversight of POs and services performed by vendors, including follow-up on distribution plans, Site Initiation Visit (SIV) dates, product requirements, delivery timelines, and required quality standards. Participates in GCS mini-team meetings and provides input regarding vendor processes and procedures, costs, timelines, requirements, and deliverables. Ensures all activities are executed in compliance with company Good Practices, applicable procedures, and client requirements. Reviews complex vendor invoices against approved quotations, Purchase Orders, contracts, and services performed to identify discrepancies and support accurate and timely payment processing. Maintains oversight of PO balances, vendor charges, service costs, and invoice status, and coordinates with Procurement, Finance, Accounts Payable, and internal stakeholders as needed to resolve discrepancies. Demonstrates financial literacy and attention to cost details, including the ability to understand quotations, pricing structures, invoice line items, taxes, fees, credits, and other vendor charges. Interacts with internal groups and departments to obtain required approvals, revisions, and supporting documentation. Completes required ongoing training related to clinical supplies, GxP activities, and applicable regulations. Participates in and supports departmental project teams. Coordinates and serves as a liaison with cross-functional teams as required. Requirements: Advance English and good communication skills both written and verbal Solid understanding of the Clinical Supply process, such as manufacturing, handling, importing, shipping, exporting, auditing, labeling and packaging Strong organizational, planning and time management skills planning analytical skills Good analytical skills and ability to work on issues of a diverse and confidential nature Proficient in Microsoft Office programs Strong customer service orientation and attention to detail aligned with high standards of quality and excellence Adaptive to changes and ability to handle high-pressure situations Ability to work in a team environment as well as work independently with moderate direct supervision Ability to utilize proper channels of communications to voice concerns and suggestion