Workplace Coordinator

Job description

About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a "normalized" problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up. If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in. Available Locations: Munich - Germany (5 days a week in office) About the role The Places Team at Cloudflare is looking for a proactive and enthusiastic Office Coordinator to support and elevate the day-to-day operations of our growing Munich office. In this role, you'll be the first point of contact for employees, guests, and vendors - ensuring a welcoming, well-organized, and high-functioning workspace that reflects our culture and values. You’ll partner with teams across the region, support local events and programs, and help drive smooth daily operations with a hospitality mindset and strong attention to detail. This role is ideal for someone who thrives in fast-paced environments, loves solving problems, and takes pride in creating great experiences. This role reports to the Regional Workplace Operations Manager Responsibilities ● Be the face of the office, warmly greet employees, visitors, candidates, and vendors ● Own the flow of the day-to-day: maintain an organized, tidy, and fully operational office ● Serve as the go-to for onsite support: respond to employee questions, manage email and ticket queues, and handle administrative needs ● Manage incoming mail, including confidential mail handling, and assist with shipments when necessary ● Support internal events and team gatherings, including setup, teardown, and food ordering ● Manage snack and lunch programs, ensuring variety and alignment with sustainability goals ● Order and maintain office and pantry supplies - keeping spaces stocked, functional, and inviting ● Partner with vendors: support onboarding, place purchase orders, and track services ● Flag and triage maintenance or security issues, coordinating resolution with relevant teams ● Support office moves, including desk reconfigurations and seating assignments; contribute to space planning and long-term office growth strategy ● Assist in onboarding new hires and welcoming international visitors ● Collaborate closely with other EMEA offices (especially Paris and Amsterdam) to ensure alignment and provide remote support as needed ● Contribute to regional Places team initiatives and planning efforts Requirements ● 2+ years of experience in office coordination, hospitality, executive support, or operations in a fast-paced environment ● Friendly, patient, and service-minded, with strong communication and interpersonal skills ● Detail-oriented and highly organized - no task is too small to sweat ● Experience supporting a growing office of 75+ employees ● Proven ability to manage vendors and juggle multiple projects ● Fluent in German and proficient in English ● Confident working independently and as part of a distributed team ● Comfortable using Google Workspace and productivity tools ● Able to commit to being onsite full-time