Executive Assistant I

Job description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at USCareers@airbus.com Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminación (Spanish) Job Description: Position Summary Airbus US Manufacturing Facility is looking for a Executive Assistant to join our team based in Mobile, AL. This role provides comprehensive support to the HO A320 Operations. The position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information. Meet the Team: The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft. Your Working Environment: On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond. How We Care for You: Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”) Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program. Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility. Primary Responsibilities 95% • Administer and manage calendars, travel activities and travel expense reports for CCO • Communicate on travel advisories issued from governmental agencies/corporate offices • Ensure applicable visas are obtained prior to departure for CCO • Inform CCO of any deviations from agreed plans • Contribute with ideas for cost savings • Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes • Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events • Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution • Plan and coordinate meetings – internally and externally (including conf. calls, video conferencing and meeting room set-up) • Support CCO in increasing administrative efficiency • Effectively collaborate with key internal and external stakeholders • Support direct report travel and expense processing • Keep CCO informed of the status of agreed tasks and of any critical problem areas • Providing general support to other staff members. Additional Responsibilities • Other duties as assigned 5% Qualified Experience and Training Required Education * Bachelor’s degree or a combination of education and experience required Preferred Education • Emphasis in business, communications, or a related field preferred Required Experience • 5 years of related experience required, preferably in an executive or administrative support role. • Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization. Preferred Experience Required Licensure/Certifications • N/A Travel Required • 5% Domestic and International Citizenship Able to work in the US without a current or future need for visa sponsorship Clearance None Qualified Skills Required Knowledge, Skills, Demonstrated Capabilities • Cooperative, Proactive, Task-focused, Patient, and Positive • Ability to multi-task and follow-up • The ability to handle various tasks simultaneously and switch between them efficiently. • Ability to work under pressure • Ability to produce high quality, detailed work based on established standards, guidelines and procedures • Detail-oriented with excellent proof-reading and writing skills. • Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner. • Comply with Satair’s mission, values and Quality Management procedures • Comply with Satair’s guidelines on Ethics & Compliance • Understanding, sharing and living of Satair values and rules • Respect Satair processes and procedures agreed per function • Identify and offer suggestions to improve efficiency • Have an inter-cultural understanding • Participate in occupational safety and health efforts • Contribute towards a positive and inspiring working environment Preferred Knowledge, Skills, Demonstrated Capabilities Required Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages) • Excellent verbal and written communication skills including the ability to articulate complex issues to others. Preferred Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages) Required Technical Systems Proficiency • PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools • Competence with communication platforms Preferred Technical Systems Proficiency Complexity of the Role Level of Decision Making: (Level/Impact of decision making: strategic, tactical, operational) • N/A Organizational information Is this a people manager?: No # of Exempt Reports: 0 # of Non-Exempt Reports: 0 Job Dimensions • N/A Physical Requirements Demand % Frequency Onsite % 100% Remote % 0% Hybrid % Daily Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily Hearing: able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms. Daily Speaking: able to speak in conversations and meetings, deliver information and participate in communications. Daily Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Daily Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Daily Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. Daily Sitting: able to sit for long periods of time in Daily meetings, working on computer. Squatting