MIC Events Onsite Support Associate Specialist

Job description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeThe Events Logistics Management (ELM) function supports the planning, coordination, execution, and compliance of internal and external events across the region. This team partners with business stakeholders, Healthcare Professionals (HCPs), distributors, vendors, facilities, and compliance teams to deliver high-quality events while ensuring adherence to company policies and operational standards. This position is based in Istanbul, Turkey and requires onsite presence five days per week to support event operations. The role includes direct interaction with event participants and stakeholders, with occasional weekend or after-hours support required based on event schedules and business needs. The MIC Events Onsite Support Specialist is responsible for providing onsite operational, logistical, and participant support for events conducted within the Medtronic Innovation Center (MIC) and other designated venues. The role serves as the primary onsite contact for event execution, coordinating with internal teams, vendors, facilities, and participants to ensure a seamless event experience while supporting compliance and administrative processes. Primary Responsibilities: Coordinate onsite execution of Healthcare Professional (HCP), distributor, internal, and regional events Conduct pre-event venue readiness checks, including room setup, inventory management, and event material preparation Manage audiovisual, information technology, and Wi-Fi setup and coordinate resolution of onsite technical issues Serve as the primary onsite contact for participants, addressing requests, attendance, and last-minute event changes Oversee catering operations, including vendor coordination, service quality monitoring, and participant feedback collection Manage distribution and setup of printed and marketing materials, including onsite production of badges, certificates, and other event documents Utilize event management tools to support participant check-in, attendance tracking, logistics coordination, and event documentation Support compliance-related activities, event approvals, transparency requirements, and continuous improvement initiatives in collaboration with business and compliance stakeholders. Required Qualifications: Bachelor's degree with 2+ years of experience in event operations, hospitality, event coordination, compliance coordination, or administrative support Experience coordinating onsite logistics for meetings, trainings, conferences, or corporate events Experience working with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word Experience coordinating with multiple stakeholders, vendors, and service providers Fluent written and verbal communication skills in English and Turkish. Preferred Qualifications: Experience supporting Healthcare Professional (HCP) events or events within the healthcare, medical device, or pharmaceutical industry Experience using event management platforms such as Cvent, On Arrival, ONIT, or similar tools Knowledge of event compliance requirements, business conduct standards, and transparency reporting processes Experience managing event vendors, catering services, and venue operations Experience supporting travel, transportation, and participant logistics coordination. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. ‌ ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at AskHR@medtronic.com. Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. ‌ This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).