Gurgaon Executive Assistant MD's Office HR

Job description

Executive Assistant-MD’s Office Purpose & Overall Relevance for the Organization: To ensure that the Managing Director’s administrational and operational tasks are being fulfilled in a professional and efficient manner. Key Responsibilities: • Manage the calendar, schedule meetings and, prepare agendas and assist the MD in staying on track with the daily schedule. • Responsible for travel arrangements and requirements, including obtaining visas respectively. • Provides smooth communication between the MD’s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team. • Communicates directly and on behalf of the MD with Board members and other Directors on matters relating to the MD. • Assist MD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision. • Manage all incoming requests into the MD’s office (via mail, phone or email), and making sure they are addressed. • Successfully completes critical aspects of deliverables with a hands on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to lead effectively. • Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines. • Discreet and confidential handling of sensitive company information. • Work with internal audiences and MD’s direct reports to ensure agendas and deadlines are met. • Manage and oversee that all expenses and invoices are processed such as medical health reimbursements. • Documenting minutes of Senior Leadership Team meetings and other meetings as required. • Responsible for arranging any MD’s offsite meetings and other functions. • Undertake special projects under the direction of the MD and perform other duties as needed. • Ad-hoc support with projects, activities and tasks as needed. Knowledge, Skills and Abilities: • Excellent command of English • Excellent attention to detail • Strong work ethic • Proactive and efficient way of working • Customer oriented, approachable and strong interpersonal skills • Excellent written and verbal communication skills • Good influencing and negotiation skills • Excellent organization, time management and problem-solving skills • Excellent MS Office skills (advanced) Requisite Education and Experience / Minimum Qualifications: • University degree in Business Administration or related area • Minimum 5 years experience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR. COURAGE: Speak up when you see an opportunity; step up when you see a need.. OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through. INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things. TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset. INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards. RESPECT: Value all players. Display empathy, be inclusive and show dignity to all. At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage. – Culture Starts With People, It Starts With You – By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers. Job Title: Executive Assistant- MD's Office TEAM: Corporate Services Location: Gurgaon State: HR Country/Region: IN Contract Type: Full time Number: 545988 Date: Oct 15, 2026 Apply now » Find similar jobs: Home Search Jobs Imprint Legal Notice Privacy Notice Contact Opens in a new tab. Opens in a new tab. Opens in a new tab. THROUGH SPORT, WE HAVE THE POWER TO CHANGE LIVES. © 2026 adidas. All Rights Reserved.