Real Estate Analyst

Job description

Company Description We’re http://checkout.comCheckout.com http://Checkout.com. You might not know our name, but companies like eBay, Spotify, Klarna, Uber, and Sony do, because we’re behind many of the digital experiences you use every day. We are where the world checks out, enabling over 10 billion transactions yearly for more than one billion global shoppers. Whether you want to book a holiday, order food, renew a subscription, or check out online, there’s a good chance our tech powers the payments behind the scenes. Our platform helps the most ambitious businesses deliver effortless digital experiences, at scale. If you want to do career-defining work, you’ve come to the right place. We move fast, think globally, and believe great teams are built by hiring exceptional people with conviction, curiosity, and the desire to make an impact. With 20 offices across six continents and London as our HQ, we’re shaping the future of fintech – and we’re just getting started. Role Description As a Real Estate Analyst at Checkout.com, you will provide dedicated administrative, data management, and operational support to the Head of Real Estate, focusing on mitigating risk and increasing efficiency across the global portfolio. This role is essential for managing high-risk operational tasks, such as lease event tracking, lease administration, budgeting and data reporting to ensure a structured approach and prevent critical errors. Key Responsibilities 1. Lease Administration & Governance - Proactively track, monitor, and manage critical dates for all lease events, including renewals and break clauses, acting as the primary conduit for populating and managing the tools that host our Real Estate data. - Support the execution of Real Estate contracts by coordinating with Brokers, Procurement, Legal etc. to finalise signing, updating project budgets, and archiving completed agreements. - Manage operational risk by ensuring all key details related to lease obligations are accurately recorded, tracked and action is taken. - For business case generation, gather comparable evidence, property valuations, and market data to drive strategic negotiations. - Liaise with regional, business and central teams to capture the justification and data necessary for business case approval. - Manage subleasing activities, including monitoring sub-tenant compliance, tracking sublease income and key milestones, and coordinating with legal and property management teams. 2. Financial and Procurement Reporting - Coordinate with Finance, Tax and Procurement teams for Real Estate budgets, including updating and managing the Real Estate OPEX and CAPEX budget tracking tools. - Act as the central point of contact for all property-related budget reporting, preparing quarterly reviews in a clear, digestible format that includes Real Estate and Workplace costs - giving an all inclusive cost per desk / square foot / head. - Assist in reporting refurbishment or new office delivery costs, against business as usual spend for operational office locations. - Support the coordination of financial and legal documentation required for transactions, such as preparing group structure charts and financials for external parties (e.g., landlords). 3. Corporate Social Responsibility (CSR) Data Collation - Lead the coordination and collection of energy, water, and utility consumption data across the global portfolio to support future CSR reporting requirements. - Manage the challenge of obtaining utility data in co-working and serviced spaces where direct meter readings are complex, including liaising with local teams, operators and landlords to gather the necessary information. - Act as the conduit between the CEO Office and ESG/CSR teams to ensure our portfolio meets the needs of Sustainability policies and or regulatory requirements. 4. Departmental Administrative Support - Assist in due diligence and preparation of business cases by researching and reporting on regional office statistics (e.g., desk counts, utilisation, attendance, capacity & commercials). - Act as a key liaison for business case presentation and refinement. - Maintain dynamic headcount forecasts to ensure space planning aligns with evolving business needs, particularly for high-growth regions. - Monitor and document team shift patterns to inform workspace strategy (e.g., HVAC service requirements, after-hours access, and desk rotation models). - Monitor and manage utilisation reports for Serviced Offices, along with onboard and offboard leaves to locations where we do not directly manage access control. - Maintain the central digital repository for all property documentation (leases, contracts, floor plans, and insurance certificates), ensuring strict naming conventions, accessibility, and version control are met to ensure 100% audit-readiness. - Schedule and prepare agendas, collate pre-read materials, and document meeting minutes for key r