Executive Administrative Assistant and Office Manager

Job description

Job Details: Job Description: The world is transforming - and so is Intel. Intel is a company of bold and curious inventors and problem solvers who create some of the most astounding technology advancements and experiences in the world. With a legacy of relentless innovation and a commitment to bring smart, connected devices to every person on Earth, our diverse and brilliant teams are continually searching for tomorrow's technology and revel in the challenge that changing the world for the better brings. We work every single day to design and manufacture silicon products that empower people's digital lives. Come join us and do something wonderful. Position Summary This is a hybrid role requiring four days per week in the Washington, D.C. office Intel is seeking an experienced Executive Administrative Assistant and Office Manager for its Washington, D.C. office. This role reports to and provides high-level administrative support to the Vice President of U.S. Government Affairs while overseeing day-to-day office operations and helping maintain a productive, professional, and welcoming workplace. The position partners closely with the broader executive administrative team and serves as a central point of coordination for employees, visitors, customers, vendors, and external stakeholders. Success requires exceptional organization, discretion, sound judgment, executive presence, and a proactive, team-first approach in a fast-paced and dynamic environment. Responsibilities: •Provide advanced administrative support to the Vice President of U.S. Government Affairs and other senior leaders as needed, handling sensitive and confidential information with discretion and professionalism. •Manage complex calendars and provide real-time scheduling support, including resolving conflicts and reprioritizing commitments as business needs evolve. •Coordinate domestic and international travel, including complex itineraries, visas, welcome letters, and related documentation. •Prepare for and support executive meetings, conferences, events, face-to-face meetings, and employee recognition activities, including agendas, logistics, stakeholder coordination, materials, and meeting minutes. •Serve as a key point of contact for employees, visitors, customers, vendors, and external stakeholders, ensuring timely communication and a professional office experience. •Oversee day-to-day Washington, D.C. office operations, including supplies, refreshments, shipping, reception and phone coverage, conference rooms, office billing, e-waste processes, fire safety requirements, and vendor and building coordination. •Anticipate executive and office needs, identify issues, and proactively implement practical solutions that support team priorities, deadlines, and business continuity. •Process expense reports and support purchasing, invoices, and other financial transactions as required. •Collect, analyze, and prepare data, presentations, correspondence, and other materials to support executive decision-making and document review. •Act as a trusted communication channel and information resource, including providing guidance on relevant policies, procedures, and office practices. •Lead and support administrative and office projects, partnering closely with executive administrative staff and internal teams to deliver high-quality results. •Exercise flexibility to support occasional early-morning or evening meetings and events. Qualifications:You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. Experience listed below would be obtained through a combination of your degree, research and or relevant previous job and or internship experiences. Minimum Qualifications: •High school diploma or equivalent. •10+ years of related administrative experience, including executive-level support in a fast-paced, dynamic environment. •Experience managing complex calendars, executive meetings, domestic and international travel, expense reporting, and confidential information. •Experience coordinating office operations, events, vendors, facilities, supplies, and related workplace services. •Advanced proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel, as well as Microsoft Teams and related productivity tools. Preferred Qualifications: •Bachelor's degree. •Experience supporting a vice president or other senior executive in a global organization. •Experience with purchasing platforms, financial systems, office billing, and vendor management. •Proven ability to manage multiple critical priorities with accuracy, urgency, and strong follow-through. •Exceptional written, verbal, and interpersonal communication skills, with the confidence and professionalism to engage effectively at all levels. •Strong project management, problem-solving, and critical-thinking skills. •Self-motivated, proactive, resourceful, and adaptable, with a strong sense of ownership and accountability. •Collaborative and customer-focused, with a commitment to teamwork, community building, confidentiality, and integrity. This position is not eligible for Intel immigration sponsorship. Job Type:Experienced Hire Shift:Shift 1 (United States of America) Primary Location: US, Washington, D.C. Additional Locations: Posting Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.Position of TrustN/A Benefits We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock bonuses, and benefit programs which include health, retirement, and vacation. Find out more about the benefits of working at Intel. Annual Salary Range for jobs which could be performed in the US: $91,750.00-129,530.00 USD (Hourly Role) The range displayed on this job posting reflects the minimum and maximum target compensation for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific compensation range for your preferred location during the hiring process. Work Model for this Role This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. * Job posting details (such as work model, location or time type) are subject to change. * ADDITIONAL INFORMATION: Intel is committed to Responsible Business Alliance (RBA) compliance and ethical hiring practices. We do not charge any fees during our hiring process. Candidates should never be required to pay recruitment fees, medical examination fees, or any other charges as a condition of employment. If you are asked to pay any fees during our hiring process, please report this immediately to your recruiter.