HR Operations Specialist - Malaysia— Malaysia, Kuala Lumpur, Human Resources

Job description

About this Position As an HR Operations Specialist, you will play a key role in delivering a consistent, efficient, and employee-focused HR experience across the organization. This position serves as a trusted partner to employees, HR teams, and business stakeholders by ensuring that core HR processes and employee data are managed accurately, compliantly, and with a high standard of service. Your work will directly support the smooth execution of the employee lifecycle, helping create a positive workplace experience while maintaining operational excellence. You will be part of a collaborative HR Operations team that works closely with HR Business Partners, Payroll, HR Systems, and other functional teams to provide reliable HR support and continuously improve processes. This role offers the opportunity to contribute to meaningful improvements in how HR services are delivered, combining attention to detail, problem-solving, and customer focus to help the organization operate effectively and support its people. What you´ll do Coordinates and executes the HR activities and administrative tasks to ensure effective day-to-day HR operations and service delivery Provides support to managers and employees and executes respective HR processes at the country level; Ensures HR practices and policies are compliant to corporate standards, audit requirements, statutory regulations and local laws Assists in the development and updating of HR policies and procedures; Prepares and maintain reports required by federal, state, and local regulatory agencies Communicates company policies and ensure they are understood and followed within the organization; Supports HR Projects and initiatives, organize employee sessions and workshops, new hire orientation, townhalls, and other employee activities To liaise with the external vendors for employment pass application/renewal processes, medical health insurance, medical outpatient, and employee assistance program (EAP) Identify areas for improvement and adopt best practices, with focus on user experience HR key metrics analysis and reporting on regular basis; enable analytics culture within HR Analyze HR data to provide actionable insights Lead HR projects, initiatives and track key metrics. Lead and assist with HR projects and initiatives, ensuring smooth execution across the region What makes you a good fit Bachelor's Degree in Human Resources, Business Administration, or a related discipline; Minimum 5 years of HR Operations experience in a multinational organization. Strong knowledge of Malaysia employment legislation, payroll, benefits administration, statutory requirements, social security, income tax, and labor regulations; Strong attention to detail with the ability to maintain accurate employee data, records, and compliance documentation. Experience supporting end-to-end employee lifecycle processes, including onboarding, offboarding, employee documentation, leave administration, and employee relations support. Proficient in HR systems such as SAP, Workday, Time & Attendance systems, and other HR technology platforms; Exposure to HRIS, digitalization, process automation, or AI-enabled HR solutions is an advantage. Strong communication and stakeholder management skills, with the ability to work effectively in a matrix and multicultural environment; Collaborative team player who can partner with local and regional HR teams to support cross-country initiatives and projects. Self-motivated, results-oriented, and able to manage multiple priorities in a fast-paced environment. Experience supporting regional HR projects, process improvement initiatives, or HR reporting activities is an advantage. Some perks of joining Henkel Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year Diverse national and international growth opportunities Global wellbeing standards with health and preventive care programs Gender-neutral parental leave for a minimum of 8 weeks Employee Share Plan with voluntary investment and Henkel matching shares Medical Coverage for employees and eligible dependents Additional EPF Contribution Dental, Health and Eye Screening etc for employees and eligible dependents Discounts on company products At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations. JOB ID: 26102715 Job Locations: Malaysia, Kuala Lumpur Contact information for application-related questions: talent.seaanz@henkel.com Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted. Application Deadline: As long as the vacancy is listed on our Career Site, we are happy to receive your application Job-Center: If you have an application already, you can create or log in to your account here to check the status of your application. In case of new account creation, please use your email address that you applied with. Activate external content When clicking the button below external content will be loaded which involves transfer of personal data (e.g. IP address) to external servers. This may involve that cookies are set by the external content provider. Please see Data Protection Statement for further information. Accept for all YouTube content Deactivate loading external content from YouTube. Deactivate loading external content from YouTube. How is work at Henkel About Henkel Building on a strong legacy of almost 150 years, we are leading the way to reimagine and improve life every day. Today and for generations to come. Through our innovative and sustainable brands and technologies, across our teams around the world. Henkel holds leading positions in both industrial and consumer businesses: Our portfolio includes well-known hair care products, laundry detergents, fabric softeners as well as adhesives, sealants, and functional coatings. Activate external content When clicking the button below external content will be loaded which involves transfer of personal data (e.g. IP address) to external servers. This may involve that cookies are set by the external content provider. Please see Data Protection Statement for further information. Accept for all YouTube content Deactivate loading external content from YouTube. Deactivate loading external content from YouTube. This is Henkel FAQ I am interested in several jobs. Can I apply for multiple positions at the same time? Yes – simply fill out your profile in our online application system. Once your online profile is complete, you can apply for multiple positions. The job offer is written in English – should I write my application in English as well? Yes, please. As Henkel is an international company you will be working with colleagues from all over the world and English is our official company language. Generally, the ‘rule’ is: please write the application in the same language as the job ad. Do I get feedback during the application process about the state of my application? Each position that we have open with Henkel is unique, and finding the right candidate is important for both the hired candidate as well as for Henkel. We want to make sure that both the candidate and the company are a good fit for each other. We will provide feedback to the candidates throughout the entire process. Can employees move between business areas and/or to a different country? Yes, in fact it is an expectation within Henkel that our talent is flexible and mobile. This helps to support the company on a broad, global level. Our “Triple Two” philosophy promotes this expectation, by allowing you to work in at least two different roles, in two different b