Executive Administrative Assistant

Job description

We anticipate the application window for this opening will close on - 28 Oct 2026 Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the LifeThe Executive Administrative Assistant serves as a trusted partner to the Chief Technology Officer and supports the effective operation of the Office of the CTO, providing high-level executive support in a dynamic, highly visible, and global business environment. This role requires exceptional organizational and administrative expertise, sound judgment, discretion, and the ability to manage multiple priorities while anticipating executive needs. This is an onsite position based at company headquarters. Regular in-person presence is required to provide direct support to the Chief Technology Officer and the Office of the CTO, including executive coordination, leadership meetings, visitor support, confidential discussions, and day-to-day office operations. This position is not designated as remote. The successful candidate will leverage advanced administrative skills, digital technologies, and AI-enabled productivity tools to enhance executive effectiveness and operational efficiency. As a central point of coordination for the Office of the CTO, this individual will partner with Medtronic Core Labs leaders, senior executives, executive assistants, business leaders, technical leaders, and key stakeholders to drive effective communication, meeting execution, business planning, and operational excellence. The role routinely handles highly confidential information and requires professionalism, discretion, and a commitment to delivering exceptional support. Primary Responsibilities Manage the CTO’s complex executive calendar, prioritize competing demands, protect time for strategic priorities, and coordinate meetings across multiple businesses, functions, geographies, and time zones. Coordinate domestic and international travel, including detailed itineraries, logistics management, travel documentation, changing arrangements, and expense reporting. Prepare, edit, format, and coordinate executive communications, presentations, reports, briefing materials, organizational announcements, and meeting materials. Support the planning and execution of Medtronic Core Labs Leadership Team meetings, executive meetings, operating reviews, business reviews, strategy sessions, employee communications, town halls, off-site meetings, and organizational events. Ensure the CTO is prepared for key meetings by coordinating agendas, pre-reads, presentations, briefing documents, participants, logistics, and decision points. Track decisions, action items, owners, deadlines, and executive commitments, and follow up with stakeholders to ensure deliverables are completed on schedule. Serve as a central point of coordination for the Office of the CTO and support the office operating rhythm, leadership calendar, information flow, and key organizational milestones. Work independently as a self-starter with limited direction, proactively identify needs and next steps, and take initiative to move work forward in close coordination with the Chief of Staff. Partner closely with executive assistants and business leaders across Medtronic to coordinate leadership activities, executive visits, external engagements, and global priorities. Manage highly confidential business, personnel, organizational, financial, legal, and strategic information with discretion and professionalism. Support Medtronic Core Labs initiatives, departmental and cross-functional programs, leadership priorities, and special projects as directed by the CTO. Establish and maintain executive files, records, reports, templates, meeting documentation, administrative playbooks, checklists, and knowledge-transfer materials in accordance with organizational standards. Coordinate onsite meeting rooms, visitor access, technology support, transportation, meals, and other executive or event logistics. Utilize Microsoft 365 and AI-enabled tools to improve productivity, streamline administrative processes, develop executive communications, organize information, and enhance business operations. Identify opportunities to leverage emerging technologies and digital solutions to improve meeting effectiveness, communication, collaboration, and administrative efficiency. Provide onsite support at company headquarters and flexibility for global meetings, urgent executive priorities, and occasional domestic or international travel. Required Qualifications High School Diploma or GED with 6+ years of administrative or executive support experience. 4+ years of experience supporting senior leaders at the Director level or above in a complex corporate environment. Preferred Qualifications Associate’s or bachelor’s degree. Experience supporting senior executives (e.g., CTO, CIO, CSO, EVP, Business President) and leadership teams within technology, innovation, R&D, digital, or other enterprise functions. Demonstrated success managing complex executive support responsibilities, including calendar management, domestic and international travel, meeting coordination, expense reporting, and handling highly confidential information with discretion. Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel, with advanced PowerPoint capabilities and experience creating executive-level presentations and leadership communications. Experience developing executive presentations, reports, communications, briefing materials, and meeting materials for executive and leadership audiences. Experience planning and coordinating executive leadership meetings, operating reviews, strategy sessions, global town halls, off-site meetings, executive visits, and large-scale business events. Experience supporting cross-functional initiatives involving technology, innovation, digital transformation, research and development, or organizational priorities. Experience working within a global organization and coordinating activities across multiple businesses, geographies, cultures, and time zones. Experience supporting executive engagement with customers, external partners, industry organizations, academic institutions, advisory groups, and technology partners. Experience in the medical device, healthcare, life sciences, technology, or other highly regulated industries. Proficiency with AI-enabled productivity tools, including Microsoft Copilot and similar technologies, with a demonstrated ability to quickly learn, adopt, and leverage new technologies and digital capabilities. Proven ability to manage multiple priorities, projects, stakeholders, meetings, and deliverables simultaneously while maintaining strong attention to detail, responsiveness, and follow-through. Strong written and verbal communication skills, sound judgment, initiative, and the ability to work independently while anticipating executive needs and partnering effectively with a Chief of Staff. Ability to work onsite at company headquarters and support business activities across global time zones. For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of thi