Business Support Executive (Pipeline)

Job description

JOB DESCRIPTION:Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology. At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to: Career development with an international company where you can grow the career you dream of. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists. The OpportunityAs the Business Support Executive, you will provide day-to-day administrative and operational support to the Core Diagnostics Supply Chain Hub and Public Affairs Director. This role involves coordinating payment processes, supporting onboarding activities, arranging travel, and managing documentation to ensure smooth and efficient operations. What You’ll DoCore Diagnostics Supply Chain Hub Prepare and submit PR/PO and invoices for office bills. Verify and track invoice approvals in SAP. Maintain accurate records and documentation. Coordinate onboarding logistics including workstation and laptop set-up and welcome materials. Serve as point of contact for new hires’ administrative queries. Plan and coordinate team events, celebrations, and engagement initiatives. Liaise with vendors and internal stakeholders as needed. Public Affairs Director Support Coordinate flight and hotel bookings via the appointed travel agent (CWT). Ensure itineraries meet business needs and are aligned with travel policies. Prepare and submit PR/POs, ACRs, and invoices for the department. Track status and ensure timely processing and payments. Maintain organized and updated records of all departmental transactions and documents. Support audit and compliance requirements. RequirementsExperience in administrative, business support, office management, or related functions. Ability to coordinate payment processes, PR/PO submissions, invoices, and documentation. Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in maintaining records and supporting compliance requirements. Good communication and stakeholder management skills. Experience coordinating travel arrangements and onboarding activities is an advantage. Familiarity with SAP is preferred. Location:This position is based in Imazium Damansara Uptown. Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal. The base pay for this position is N/AIn specific locations, the pay range may vary from the range posted. JOB FAMILY:Administrative Support DIVISION:CRLB Core Lab LOCATION:Malaysia > Selangor : Imazium, No. 8, Jalan SS 21/37 ADDITIONAL LOCATIONS: WORK SHIFT:Standard TRAVEL:No MEDICAL SURVEILLANCE:Not Applicable SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)