Manager, Global Procurement Operations

Job description

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. We are seeking a results-driven Manager, Global Procurement Operations to support the execution and continuous improvement of global procurement operations, with a particular focus on supplier lifecycle management and end-to-end purchase requisition to purchase order processes outside the China or APAC regions. Based in Warsaw, this role will work during the US hours and closely with Global Procurement, Finance, Accounts Payable, Supply Chain, Compliance, Legal, and business stakeholders to establish and maintain an efficient, scalable, and compliant procurement operating model. The successful candidate will support and streamline procurement workflows, ensure data accuracy and process compliance, and drive operational excellence across the global supplier lifecycle and procure-to-pay processes. The ideal candidate combines strong operational and analytical capabilities with cross-functional collaboration skills and attention to details and experience managing global procurement processes in a complex, international environment. Key Responsibilities 1. Global Supplier Lifecycle Management Lead and coordinate end-to-end supplier lifecycle management for vendors outside China or APAC, supporting global sourcing diversification, supply chain resilience, and business continuity objectives. Manage supplier registration, onboarding, activation, ongoing maintenance, and offboarding in accordance with global procurement policies and business requirements. Partner with sourcing, legal, finance, tax, compliance, risk management, quality, and other relevant stakeholders to ensure suppliers meet company requirements before engagement and throughout the supplier relationship. Coordinate supplier due diligence and validation activities, including company registration, tax documentation, banking information, regulatory compliance, risk assessments, and contractual documentation, as applicable. Oversee supplier master data creation, validation, maintenance, and periodic reviews to ensure data accuracy, completeness, consistency, and compliance with internal controls. Establish and maintain standardized supplier lifecycle procedures, approval workflows, documentation requirements, and service-level agreements across regions and business units. Monitor supplier lifecycle milestones, documentation validity, compliance status, and outstanding actions to ensure timely completion of required activities and minimize operational disruptions. Coordinate periodic supplier reviews and revalidation activities, including updates to supplier information, certifications, compliance documentation, and risk profiles, as required. Identify and resolve supplier-related operational issues, including onboarding delays, master data discrepancies, documentation gaps, compliance exceptions, and supplier status changes. Coordinate supplier suspension, deactivation, and offboarding activities, ensuring appropriate approvals, system updates, documentation retention, and alignment with outstanding purchasing, invoicing, and payment obligations. Maintain visibility into supplier lifecycle status, risks, bottlenecks, and escalations through effective reporting, dashboards, and performance metrics. Drive continuous improvement, standardization, and automation of supplier lifecycle processes to improve efficiency, strengthen governance, and enhance the supplier experience across global markets. 2. Procure-to-Pay (P2P) Process Management Support the effective execution and continuous improvement of end-to-end P2P processes, including purchase requisitions, purchase orders, goods or service receipt. Partner with procurement, finance, accounts payable, and business stakeholders to ensure adherence to procurement policies, approval workflows, and internal controls. Monitor P2P transactions to identify process gaps, exceptions, delayed approvals, invoice/receiving discrepancies, and other operational issues. Coordinate issue resolution across relevant teams to minimize payment delays, reduce rework, and improve supplier experience. Promote compliance with purchase order requirements, approval matrices, supplier master data standards, and invoice-processing procedures. Drive process standardization and automation opportunities to improve efficiency, accuracy, transparency, and scalability. Support the implementation and adoption of procurement systems, workflows, and process enhancements. Develop and maintain standard operating procedures, process documentation, and training materials for relevant stakeholders. 3. Global Procurement Operations & Governance Support the implementation and consistent application of global procurement policies, procedures, and operational standards. Collaborate with regional and global stakeholders to align procurement operations across markets while addressing local business and regulatory requirements. Establish effective controls over supplier onboarding, vendor master data, purchasing transactions, and P2P activities. Support internal and external audits by maintaining accurate documentation, transaction records, and evidence of compliance. Identify operational risks and recommend practical mitigation measures to strengthen process reliability and business continuity. Facilitate communication and issue resolution across global teams, including stakeholders in all regions and other sourcing markets. 4. Performance Management & Continuous Improvement Define, monitor, and report key performance indicators (KPIs) for supplier onboarding and P2P operations. Analyze operational data to identify trends, recurring issues, process inefficiencies, and improvement opportunities. Drive continuous improvement initiatives focused on cycle-time reduction, data quality, process compliance, and stakeholder satisfaction. Develop regular operational reports and dashboards to provide visibility into workload, service levels, exceptions, and outstanding actions. Lead cross-functional initiatives to simplify workflows, clarify accountability, and improve end-to-end process performance. Support change management, stakeholder communication, and training to ensure successful adoption of new processes and systems. Managerial Responsibilities This is an independent role at present with the potential to lead a team in the future. Qualifications Bachelor’s degree in business administration, supply chain management, or related field. 7+ years of experience in procurement operations or supply chain operations including end to end P2P, preferably in the biotech or pharmaceutical industry. Strong understanding of procurement processes, vendor lifecycle management, vendor master data, and contract management. identify existing or potential data issues and recommend comprehensive solutions. Agile and able to adapt to changes quickly, especially in fast-growing environments. Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams in a multinational company. Fluency in English is required; proficiency in German and/or French is a plus. Proven ability to manage multiple priorities and tasks in a fast-paced environment. Strong analytical and problem-solving skills, with keen attention to detail. Proficiency in Ariba, SAP, SharePoint, and advanced Microsoft Office Suite (Excel, PowerPoint, Word) are preferred. If you are a dedicated professional with a passion for procurement and vendor management, and you are ready to take on a challenging role in a leading bio-tech company, we encourage you to apply for this exciting opportunity. Salary Range Poland: 218,900 - 273,600 PLN Global Competencies When we exhibit our values of Patient