Manila Onboarding Specialist

Job description

The Onboarding Specialist is responsible for ensuring a seamless pre-employment and onboarding experience for new hires. This role manages preboarding activities, discusses onboarding requirements with candidates, coordinates with external vendors for medical examinations and background checks, maintains employee records, and ensures all onboarding requirements are completed prior to start date. Key Responsibilities Preboarding & Candidate Management Conduct preboarding discussions and guide new hires through onboarding requirements, timelines, and expectations. Serve as the primary point of contact for candidates and provide timely updates throughout the onboarding process. Medical & Background Check Coordination Coordinate pre-employment medical examinations and background checks with external vendors. Monitor results, track completion, and resolve onboarding-related delays. Onboarding Administration Review and validate pre-employment requirements and onboarding documents. Coordinate with stakeholders to ensure new hire readiness and maintain onboarding trackers. Employee Records Management Maintain, organize, and safeguard employee 201 files and other confidential records. Ensure accurate documentation, filing, and records retention in compliance with company policies. Reporting & Compliance Prepare onboarding reports and track onboarding metrics. Ensure compliance with employment requirements, data privacy regulations, and company policies. Support audits and documentation requests related to onboarding and employee records. Work Arrangement: Onsite schedule of 3 days per week at the Mall of Asia Business Complex Must be amenable to work on shifting schedules Qualifications Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field. At least 2-4 years of experience in onboarding, recruitment operations, HR administration, or a related role. Experience coordinating medical examinations and background checks is preferred. Strong organizational and administrative skills with high attention to detail. Excellent communication and stakeholder management skills. Proficiency in Microsoft Office applications and HR systems. Ref. code: 583460 Posted on: Oct 23, 2026 Experience Level: Experienced Professionals Contract Type: Permanent Location: Manila, PH Brand: Capgemini Professional Community: Human Resources Apply now » Apply Now Start applying with LinkedIn Please wait... Find similar jobs: All rights reserved by Capgemini. Copyright © 2025 Cookie Consent Manager When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. Because we respect your right to privacy, you can choose not to allow some types of cookies. However, blocking some types of cookies may impact your experience of the site and the services we are able to offer. Required Cookies These cookies are required to use this website and can't be turned off. Required Cookies Required Cookies Provider Description Enabled SAP as service provider We use the following session cookies, which are all required to enable the website to function: "route" is used for session stickiness "careerSiteCompanyId" is used to send the request to the correct data center "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor "Load balancer cookie" (actual cookie name may vary) prevents a visitor from bouncing from one instance to another Cookies from provider SAPasserviceprovider are required and cannot be turned off Advertising Cookies These cookies serve ads that are relevant to your interests. You may freely choose to accept or decline these cookies at any time. Note that certain functionality that these third parties make available may be impacted if you do not accept these cookies. Consent to all Advertising Cookies Advertising Cookies Provider Description Enabled LinkedIn LinkedIn is an employment-oriented social networking service. We use the Apply with LinkedIn feature to allow you to apply for jobs using your LinkedIn profile. Opting out of LinkedIn cookies will disable your ability to use Apply with LinkedIn. Cookie Policy Cookie Table Privacy Policy Terms and Conditions Consent to cookies from provider LinkedIn