Immunology Medical Project Coordinator

Job description

About the jobThis protégé position is designed to give hands-on pharmaceutical industry experience to individuals who want to build a career in Medical Affairs. Through project-based assignments across general medicine therapeutic areas, you will gain exposure to medical affairs operations, including cross-functional collaboration, vendor management and finance processes. The role offers structured mentorship and learning opportunities to build your knowledge, skills and understanding of the pharmaceutical industry landscape. Main responsibilities: 1) Medical Event and Project Coordination Execute plans required to support any MYSG medical event or project as appropriate, especially in communications, vendor management, contractual requirements, confidentiality agreements, logistical and registration support, payment processing, onsite meeting/administrative support for internal and external events. Effectively manage and track timelines for projects for example, programs, events etc. Take minutes during project meetings with required follow up actions as needed Initiate request via internal IT systems & follow through until approval to payment processing of events/services Work with Cross-Functional Teams (CFTs) such as Legal, Compliance, Procurement, Finance, Commercial, Regulatory and Medical colleagues to create and implement event and project plans, and support CFT alignment and approvals. Liaise with external stakeholders such as venue representatives, agencies and speakers/HCP participants. Monitor project budget utilization and ensure that project budget is on track Prepare monthly medical projects updates for reporting purpose Support MCO medical event or project coordination as needed 2) Administrative Support Effectively manage documentation and filing of communications, materials, reports and documents to support ease of retrieval and sharing of information Provide support on any ad-hoc project assignments as required from time to time from medical headSupport the SEA&I meeting arrangements as needed Secretarial support Manage Medical Lead/Head's calendar, arrange meetings and appointments and provide reminders as needed Manage travel, hotel arrangements and claim submission as needed Prepare and manage correspondences and collation of reports/documents to meet business timeline when needed About youExperience: Fresh graduate with science background.Relevant experience in events coordination, project support, or administrative roles (pharmaceutical or medical device industry experience is a plus but not required) Soft skills: Project and Event Management skills (or strong willingness to develop these skills) Well organized with attention to details Strong organizational skills (ability to multi-task, prioritize and manage time effectively) Analytical ability - able to solve problems and being resourceful Good negotiation and communication skills Ability to navigate in a matrix organisation Team player and collaborates well across countries and cultures Excellent networking skills Ability to maintain confidential information with discretion and diplomacy Proactive and self-motivated learner Adaptable and receptive to feedback and mentorship Technical skills: Proficient in Microsoft Office skills to manage projects and timelines (including Word, Excel, PowerPoint, Outlook, Teams, SharePoint), virtual Event platform (Zoom, SpotMe) Willingness to learn pharmaceutical industry-specific systems and platforms Education: Bachelor’s degree (scientific discipline is desirable but not essential) Languages: Fluent in English language (spoken and written) Pursue progress, discover extraordinaryBetter is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people. At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity. Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!