Executive Assistant Bangkok, TH Category: Business Administration

Job description

Apply Now Job ID R0193162 Category Business Administration Subcategory Corporate Functions Business Unit Global Portfolio Division Job Type Full time By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description Executive Assistant to Country Head – Thailand & Singapore Reporting to: Country Head, Thailand & Singapore Location: Thailand 1. Job Purpose Provide comprehensive administrative and executive support to the Country Head, Thailand & Singapore, ensuring efficient daily operations, effective schedule management, smooth meeting coordination, and timely communication with internal and external stakeholders. The role also supports the preparation, consolidation, and formatting of executive presentations and meeting materials. 2. Key Responsibilities A. Executive & Administrative Support (55%) Manage the Country Head's calendar, appointments, meetings, and travel arrangements, including regional and international engagements. Coordinate meeting logistics, agendas, invitations, and relevant documentation. Organize travel itineraries, accommodation, transportation, and expense claims. Support routine correspondence, administrative requests, and document management. Coordinate administrative approvals, purchase requests, and related processes in accordance with company procedures. Maintain confidentiality and ensure professional handling of sensitive information. B. Executive Presentation Support (25%) Assist in preparing, consolidating, and formatting PowerPoint presentations for leadership meetings, business reviews, and town halls. Compile slides, charts, and information provided by different functions into consistent and professional presentation materials. Improve slide layouts, visual consistency, readability, and alignment with corporate templates. Support basic proofreading, document formatting, and quality checks before submission. Organize and maintain executive presentation files and reference materials. C. Meeting Coordination & Follow-up (15%) Prepare meeting agendas and coordinate supporting materials. Attend selected meetings to capture key discussion points, decisions, and action items. Maintain action trackers and follow up with relevant stakeholders on agreed deadlines. Coordinate timely submission of information and materials for Country Head meetings. Facilitate communication and administrative coordination across Thailand, Singapore, and regional teams. D. Other Administrative Support (5%) Support the organization of leadership meetings, town halls, employee engagement activities, and executive visits. Assist with basic drafting and proofreading of internal communications. Perform other administrative assignments as required by the Country Head. 3. Qualifications & Experience Bachelor’s degree in business administration, Management, Communications, or a related field. 3–5 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar role. Experience supporting senior management in a multinational organization is preferred. Good proficiency in Microsoft Office, particularly PowerPoint, Excel, Word, Outlook, and Teams. Ability to prepare well-formatted, professional presentations using existing content and templates. Good written and verbal communication skills in Thai and English. Experience in the pharmaceutical or healthcare industry is an advantage but not mandatory. Familiarity with AI productivity tools is an advantage. 4. Key Competencies Planning & organization: Strong time management and ability to manage multiple priorities. Attention to detail: Accuracy in documentation, scheduling, and presentation formatting. Communication: Clear, professional communication with internal and external stakeholders. Presentation proficiency: Ability to organize and format information into clear, visually consistent slides. Proactiveness: Anticipates administrative needs and follows up on assigned tasks. Collaboration: Works effectively with colleagues across functions and countries. Confidentiality: Demonstrates discretion, integrity, and professionalism. Adaptability: Comfortable working in a dynamic, multicultural environment. 5. Key Success Measures Effective and timely management of the Country Head's calendar, travel, and administrative requirements. Accurate, professional, and timely preparation of presentations and meeting materials. Smooth coordination of meetings and leadership engagements. Timely tracking and follow-up of assigned action items. Positive feedback from the Country Head and key stakeholders. 6. Scope & Accountability The Executive Assistant provides administrative, coordination, and presentation-formatting support. Strategic content development, business analysis, financial validation, and functional decision-making remain the responsibility of the Country Head and relevant functional teams. Locations Bangkok, Thailand Worker Type Employee Worker Sub-Type Regular Time Type Full time Apply Now Share this job Facebook Xing LinkedIn Email Related content Learn more Frequently Asked Questions Learn more Healthcare for all Learn more How We Partner Learn more Innovators in Science Award Winners Learn more Luck is not a strategy Learn more Takeda Unveils Newly Renovated Cambridge Building Learn more Our Commitment to the Planet Learn more Our Products Learn more Our R&D Pipeline Learn more Patient Story: Rosie Learn more Putting Patients First Learn more Sustainable Value Report 2023 Learn more Takeda Global Headquarters Learn more Informiere dich über Stellenangebote Takedas Produktionsstandort Learn more Takeda in the US Learn more Takeda’s Global CSR Program Learn more The History of Takeda Learn more Values and Corporate Governance Learn more Takeda Manufacturing - 2021 Facilities of the Year Learn more Takeda Acquires Adaptate Therapeutics Learn more BioLife Plasma Services Learn more Biotech Site in Covington, GA Learn more Takeda’s Position on Climate Change Learn more Corporate Responsibility Learn more <li class="js-hub-item hub-content__item showing-by-filter showing-by-load" data-hub-read-time="" data-hub-origin="False" data-hub-title="Diversity, Equity and Inclusion" data-hub-meta-title="" data-hub-meta="" data-hub-url="jobs.takeda.com/" data-hub-isfallbackpage="False" data-hub-order="0" data-hub-link="https://www.takeda.com/corporate-responsibility/sustainable-value-report/people/diversity-equity--inclusion/" data-hub-image="https://tbcdn.talentbrew.com/c